Title: Executive Assistant

Location: Toronto GTA, Canada

Work Model: Remote | May be required to work from the office approximately once per month

Role Type: Exclusive Opportunity

Position Overview

We are seeking an experienced Executive Assistant (EA) to provide high-level administrative and operational support to two senior leaders , one aligned to PST and one aligned to EST .

This is a high-visibility role requiring exceptional organization, discretion, communication, and the ability to manage competing priorities across multiple time zones. The ideal candidate will be comfortable working independently in a remote environment while serving as a trusted partner to senior leadership.

Key Responsibilities

- Provide comprehensive executive support to two senior leaders.
- Manage complex and dynamic calendars , including scheduling across PST and EST time zones .
- Coordinate internal and external meetings, appointments, and leadership engagements.
- Manage meeting logistics, agendas, preparation materials, and follow-ups.
- Handle sensitive and confidential information with a high degree of discretion and professionalism .
- Coordinate domestic and international travel arrangements , itineraries, accommodations, and expense reporting.
- Prepare, organize, and maintain executive-level documents, presentations, and reports.
- Monitor incoming communications and help prioritize requests requiring executive attention.
- Coordinate with senior stakeholders, cross-functional teams, and external partners.
- Track action items, deadlines, and follow-ups to ensure commitments are completed.
- Support leadership meetings, events, and organizational activities.
- Anticipate executive needs and proactively resolve scheduling and administrative challenges.




- Act as a trusted point of contact between executives and internal/external stakeholders.
- Support additional projects and administrative initiatives as required.

Required Qualifications

- 7+ years of Executive Assistant or senior-level administrative experience supporting executives, senior leaders, or C-suite stakeholders.
- Demonstrated experience managing complex calendars for multiple senior leaders .
- Strong experience coordinating across multiple time zones , particularly PST and EST.
- Exceptional written and verbal communication skills.
- Strong organizational skills with the ability to manage multiple priorities simultaneously.
- High level of confidentiality, judgment, and discretion .
- Strong proficiency with Microsoft Office / Microsoft 365 , including Outlook, Teams, Word, PowerPoint, and Excel.
- Ability to work independently and effectively in a remote environment .
- Strong attention to detail and ability to anticipate needs before they arise.
- Skilled, polished, and confident when interacting with senior executives and stakeholders.

Preferred Qualifications

- Experience supporting multiple senior executives simultaneously .
- Experience in a large technology, corporate, or enterprise environment.
- Experience working with executives across different geographic regions and time zones.
- Strong project coordination and follow-through skills.
- Experience handling confidential business information and executive communications.
- Toronto GTA-based with flexibility to attend the office approximately once per month .

Please let me know if this is something you would love to do, and help me with your updated resume. Feel free to reach out at [email protected] if you have any questions.

Thanks

📌 Executive Assistant (Toronto)
🏢 IFG - International Financial Group
📍 Toronto