Job Overview

We are seeking a dynamic and highly organized Executive Assistant/Office Admin & Sales Representative to join our team. This multifaceted role offers an exciting opportunity to support executive leadership, manage daily office operations, and drive sales initiatives. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to ensure smooth office functioning while fostering strong customer relationships.

This paid position is perfect for someone eager to thrive in a fast-paced environment, contributing to both administrative excellence and sales growth.

Responsibilities

- Provide comprehensive administrative support to executives, including managing calendars via Microsoft Outlook Calendar and coordinating meetings.
- Handle all front desk duties, greeting visitors professionally and managing multi-line phone systems with courtesy and efficiency.
- Perform data entry and bookkeeping tasks using QuickBooks, maintaining accurate financial records and processing invoices with precision.
- Manage filing systems, organize documents, and ensure all paperwork is properly stored and easily accessible.
- Assist with customer service inquiries, addressing client needs promptly and professionally through phone, email, or in person.




- Support sales efforts by engaging with potential clients, scheduling appointments, and preparing sales materials.
- Proofread correspondence, reports, and marketing materials to ensure clarity and accuracy before distribution.

Requirements

- Proven experience in office administration or clerical roles with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
- Excellent phone etiquette with experience handling multi-line phone systems.
- Solid typing skills coupled with attention to detail for data entry and proofreading tasks.
- Experience using Microsoft Outlook Calendar for scheduling and appointment management.
- Previous front desk or reception experience preferred, demonstrating professionalism in customer interactions.
- Ability to multitask efficiently in a fast-paced environment while maintaining accuracy and professionalism.

Join us to be part of a vibrant team where your organizational talents and sales skills will make a real impact! We value energetic individuals who are eager to contribute their expertise in a supportive environment that encourages growth and success.

Pay: $20.00-$25.00 per hour

Expected hours: 25.0 – 40.0 per week

Work Location: In person

📌 Executive Assistant/ Office Admin & Sales Rep (Langley)
🏢 FASTSIGNS Langley
📍 Langley