The Global Diamond Broker

We are seeking a proactive, highly organized Executive Assistant to support our CEO in a diamond and fine jewelry business. The ideal candidate can multitask, work effectively in a fast-paced environment, and keep track of details while managing changing priorities.

This role involves working closely with a direct, hands-on CEO who has high expectations. We’re looking for someone who listens carefully, understands his objectives, asks thoughtful questions, and translates instructions into clear action.

Responsibilities

- Manage the CEO’s calendar, appointments, and meeting arrangements.
- Prepare meeting agendas, take notes, and track decisions and action items.
- Draft and organize emails, correspondence, and documents.
- Coordinate with clients, suppliers, and team members to keep projects moving.
- Maintain accurate client records, files, and task lists.
- Flag scheduling conflicts, approaching deadlines, and outstanding follow-ups.
- Handle confidential information with discretion.
- Provide day-to-day administrative support.

What we’re looking for





- Experience in executive assistance, administration, office coordination, or a similar role.
- Ability to multitask and manage competing deadlines without losing attention to detail.
- Confidence working in a fast-paced environment with changing priorities.
- Robust listening skills and the ability to understand instructions, clarify expectations, and follow through.
- A calm, professional approach to direct communication and constructive feedback.
- Strong written and verbal communication skills.
- Sound judgment, initiative, and the confidence to communicate questions or concerns respectfully.
- Comfort using email, calendars, spreadsheets, and digital task-management tools.
- Experience in jewelry, luxury retail, or client service is an asset; diamond expertise is not required.

To apply Please send your résumé and a brief introduction to [email protected] , with the subject line “Executive Assistant Application.”

📌 Executive Assistant (Vancouver)
🏢 The Global Diamond Broker
📍 Vancouver