Position Summary

Trinity Energy Group is seeking a detail-oriented Finance Clerk to support the day-to-day work of the Finance team across our group of companies. This role enters and codes vendor bills, prepares customer invoices, records customer payments, and keeps financial records organized, while also helping with monthly reconciliations and the month-end close. The ideal candidate is organized, accurate with numbers, and comfortable working with accounting software and spreadsheets.

Key Responsibilities Accounts Payable

· Set up new vendors, process vendor credit applications, and keep vendor records accurate and up to date.

· Receive, code, and enter vendor bills into QuickBooks Online on a daily basis.

· Match vendor bills to purchase orders and obtain the required approvals from operational leaders before bills are paid.

· Collect receipts from cardholders and code corporate credit card transactions each week.

· Assist with monthly vendor statement and credit card statement reconciliations by researching missing or incorrect items.

Accounts Receivable

· Set up new customer accounts, process customer credit applications, and maintain customer account details.

· Prepare and send customer invoices daily, following each customer's submission requirements.

· Receive and record customer payments in QuickBooks Online and our operational systems.

· Prepare weekly bank deposits and complete post office runs.

· Respond to customer questions about invoices and payments.

General Accounting Support

· Record monthly loan and lease payments, splitting each payment between principal and interest.

· Prepare monthly reconciliations of fixed asset accounts (property, vehicles, and equipment).

· Prepare monthly reconciliations of balances owed between companies within the group (intercompany balances).

· Support the month-end close by completing assigned tasks by the close deadlines.





· Help prepare year-end working papers and supporting schedules for our external accountants.

· Provide information to support departmental budgets and ad-hoc reporting requests.

Records, Systems & Administration

· Maintain the Finance SharePoint document library and company folder structure so records are easy to find.

· Update customer and vendor information in our CRM and ERP systems.

· File and manage financial records, both electronic and paper, on a daily basis.

· Contribute to written procedures (SOPs) and recommend process improvements.

· Provide general clerical support to the Finance team and perform other duties as assigned.

QualificationsRequired

· High school diploma or equivalent; a certificate or diploma in accounting, bookkeeping or business administration is an asset.

· 1–3 years of experience in accounts payable, accounts receivable, bookkeeping or a similar finance support role.

· Working knowledge of basic accounting concepts, including debits and credits, coding transactions and balancing accounts.

· Comfortable using Microsoft Excel for everyday tasks such as sorting, filtering, totals and lookups (VLOOKUP/XLOOKUP).

· Experience with Microsoft 365, including Outlook, Word and SharePoint.

· Experience with accounting software; QuickBooks Online is preferred.

Skills and Competencies

· Strong attention to detail and a commitment to getting the numbers right.

· Well organized, with good time management and the ability to meet daily, weekly and month-end deadlines.

· Explicit, professional communication, both written and verbal, with vendors, customers and coworkers.

· Takes initiative to research and resolve discrepancies rather than passing them along.

· Handles confidential financial information with discretion.

· Works well independently and as part of a small, collaborative team.

Job Types: Permanent, Full-time

Pay: $19.00-$22.00 per hour

Work Location: In person

📌 Finance Clerk (Stellarton)
🏢 Trinity Energy Group
📍 Stellarton