Duties & Responsibilities:

- All general reception duties including: Answering phone calls and redirecting them when necessary, emailing clients and colleagues taking and giving messages, scheduling meetings and appointments, preparing all forms and any needed paperwork, etc.
- Process accounts payable: match supplier invoices to purchase orders and prepare them for approval
- Prepare monthly billings and invoices for general contractors and clients, including holdback tracking
- Prepare and track compliance documents: WSIB clearances, certificates of insurance, safety documents and subcontract paperwork
- Provide back up support and/or other support functions to the office staff.
- Reviewing project documents, estimating costs, review project timelines to customers and delivery of estimates and proposals.





Other office administration duties as required High Level of Proficiency is required in the following areas:

- 1–2 years of office administration experience and / or with invoicing, A/R or A/P
- Proficient in Microsoft Office, especially Excel, Word and Outlook
- Detail Oriented and Organized
- Ability to work as part of a team as well as on an individual basis
- Ability to multitask, adapt quickly and create interim solutions until permanent tool/ process are in place.

Job Types: Full time, Permanent Pay: $20.00-$23.00 per hour

Expected hours: 40.0 per week

Education

- Secondary School (preferred)

Work Location: In person

📌 Front desk and office assistant (Etobicoke)
🏢 Capela Surfaces
📍 Etobicoke