Job Overview

We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily operations. Your positive attitude and organizational skills will help create a professional and friendly environment for clients, visitors, and team members alike.

This paid position offers an exciting opportunity to develop your clerical and customer support skills within a dynamic setting.

Duties

- Greet visitors, clients, and staff with professionalism and enthusiasm, ensuring a positive first impression.
- Answer multi-line phone systems promptly and courteously, directing calls efficiently using proper phone etiquette.
- Manage appointment scheduling, calendar coordination, and maintain accurate records using Microsoft Office and Google Workspace tools.
- Perform data entry tasks with precision, including updating client information and maintaining filing systems both physically and digitally.
- Handle incoming and outgoing correspondence, including emails, mailings, and document proofreading to ensure accuracy.
- Support administrative tasks such as filing, photocopying, scanning documents, and managing office supplies inventory.
- Assist with basic bookkeeping using QuickBooks or similar software to track invoices or payments when necessary.




- Provide customer support by addressing inquiries promptly and professionally in person or over the phone.
- Maintain a clean, organized front desk area that reflects the professional standards of the organization.

Experience

- Previous clerical or administrative experience in an office setting is preferred; experience in a medical or dental office is a plus.
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Calendar), and data entry software.
- Familiarity with multi-line phone systems and excellent phone etiquette are essential for effective communication.
- Demonstrated organizational skills with the ability to multitask efficiently in a quick-paced environment.
- Experience with bookkeeping software such as QuickBooks or similar programs is advantageous.
- Prior customer service experience that highlights professionalism, patience, and problem-solving abilities.
- Knowledge of medical or dental office procedures (if applicable) is beneficial but not mandatory; training will be provided for specific duties like patient check-in or appointment scheduling.

Join us as a Front Desk Receptionist to be the friendly face that keeps our organization running smoothly! Your dedication to excellent customer service combined with robust organizational abilities will make a meaningful difference every day. Pay: $17.60-$22.00 per hour

Work Location: In person

📌 Front Desk Receptionist (Oakville)
🏢 SAWARI
📍 Oakville