Position: Health & Safety Administrator

Location: Markham, ON (On-site / In-Office)

Job Type: Permanent, Full-Time

Department: Health & Safety

Role Overview The Health & Safety Administrator plays a vital role in maintaining a safe, proactive, and compliant workplace across our construction operations and fleet management. Working directly alongside the Health & Safety Department, you will oversee documentation, streamline administrative workflows, track compliance, and support training initiatives.

This role is ideal for a detail-oriented, organized qualified with a foundation in Occupational Health & Safety (OHS) and experience in the construction sector.

Key Responsibilities

Safety Compliance & Documentation

- Prepare, maintain, and audit health and safety records, inspection reports, and safety logs to ensure full regulatory compliance.
- Track and log workplace safety incidents, hazard reports, and corrective actions; prepare summary reports for leadership.
- Support the rollout and ongoing implementation of company safety policies, procedures, and provincial health and safety regulations (e.g., OHSA).

Program Coordination & Field Support
- Schedule and coordinate safety training sessions, new-hire orientations, joint health & safety committee (JHSC) meetings, and emergency drills.
- Serve as a reliable contact for employees, site supervisors, and external agencies regarding safety inquiries and documentation requests.
- Monitor and maintain inventories of safety equipment, supplies, and Personal Protective Equipment (PPE).
- Assist in tracking fleet records, vehicle safety inspections,



and driver compliance documentation.

General Administration
- Manage departmental correspondence, incoming inquiries, calls, and digital filing systems.
- Perform high-accuracy data entry, document formatting, photocopying, and spreadsheet updating.
- Support special safety initiatives and complete other administrative duties as assigned.

Qualifications & Skills

Required

- Experience: 1 to 2+ years of administrative experience, ideally within the construction or industrial sectors.
- Education & Certification: Secondary School Diploma required; Occupational Health & Safety (OHS) Certificate or equivalent post-secondary education preferred.
- Technical Skills: High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management systems.
- Industry Knowledge: Strong familiarity with general health and safety standards, construction site safety practices, and applicable provincial regulations.
- Soft Skills: Outstanding organizational skills, ability to prioritize tasks under deadlines, high attention to detail, and discretion with confidential information.
- Language: Excellent written and verbal communication skills in English.

Preferred / Assets:
- Knowledge of fleet management, driver logbooks, and commercial vehicle safety requirements.
- First Aid / CPR or Joint Health and Safety Committee (JHSC) Certification.

Working Conditions
- Location: On-site / In-Office in Markham, ON (L6C 1J5).
- Hours: Standard full-time business hours (Monday to Friday); occasional flexibility or overtime may be required to support urgent safety operations.

Work Location: In person

📌 Health & Safety Administrator (Markham)
🏢 Synergy Underground Utilities
📍 Markham