This is a hands-on role supporting our employees and day-to-day operations. You will be responsible for coordinating HR processes, maintaining employee records, ensuring required safety training and certifications are up to date, assisting with WSIB claims, and overseeing our company fleet and fuel usage.

The ideal candidate is someone who is highly organized, comfortable managing confidential information, follows through on details, and enjoys being the person who keeps things moving behind the scenes.

Key Responsibilities

Human Resources

- Coordinate employee onboarding and offboarding processes
- Prepare employment paperwork, forms, and employee documentation
- Maintain accurate and confidential employee records
- Assist with employee changes, leaves, terminations, and other HR-related administration
- Support managers with HR processes and documentation
- Help ensure company policies and procedures are followed
- Coordinate employee communications related to HR matters

Safety, Training & Compliance

- Maintain employee training and certification records
- Monitor required safety training, certifications, renewals, and expirations
- Coordinate registration and scheduling for required training
- Ensure employee files remain current and compliant
- Work with managers to identify upcoming training and certification requirements
- Assist with workplace safety documentation and compliance initiatives

WSIB & Claims

- Coordinate WSIB claims and related documentation
- Track claims and follow up on required paperwork and deadlines
- Communicate with WSIB, employees, managers, and other relevant parties as required




- Maintain accurate records of workplace incidents and claims

Fleet & Fuel

- Oversee day-to-day fleet administration for company vehicles
- Maintain vehicle records, inspections, registrations, maintenance, and related documentation
- Monitor fuel consumption and identify unusual usage or trends
- Coordinate regular maintenance, repairs, tire changes, and other fleet requirements
- Work with managers and drivers to ensure company vehicles are properly maintained and used appropriately
- Maintain accurate fleet and fuel records and provide regular updates to management

What We're Looking For
- 2+ years of experience in HR, administration, operations, compliance, or a related field
- Robust organizational and time-management skills
- Excellent attention to detail and follow-through
- Comfortable handling confidential employee information
- Strong communication and interpersonal skills
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency with Microsoft Office and Google Workspace
- Comfortable working independently and taking ownership of responsibilities
- Experience with WSIB, workplace safety, employee onboarding, or fleet administration is an asset
- HR education or certification is an asset

Pay: $60,000.00-$80,000.00 per year

Benefits

- Dental care
- Extended health care

Education:
- Bachelor's Degree (preferred)

Experience:
- HR: 2 years (required)

Licence/Certification:
- Joint Health & Safety Committee Certificate (preferred)
- Class G Licence (required)

Willingness to travel:
- 25% (preferred)

Work Location: In person

📌 HR & Operations Coordinator (St. Catharines)
🏢 ServiceMaster Restore
📍 St. Catharines