Position Details

Posting Information

Posting Number

CK54277P

Position Title

HR Systems Advisor (8 month term)

No. of Staff Required

1

Position Type

Term

If Term position, enter length of Term in months

8 months

Position Groups

Division

People & Protective Services (DV139)

Department

Corporate HR Department (DP140)

Department Name

Human Resources

Branch

Corporate HR (BR140)

Organizational Information

Purpose of your Position - Non Union

Help shape the future of HR technology at the City of Kelowna! We are seeking a Human Resources Systems Advisor to join our team for an 8-month term. As the City advances its transition to Workday, this position will play a key role in supporting HR technology transformation and modernizing HR service delivery.

Working closely with HR and project stakeholders, you will contribute to testing, process improvement, data validation, reporting, and system readiness activities that will help shape the future employee experience. In addition, you will provide technical, analytical, and professional support to HR and internal clients, ensuring efficient processes, reliable data, and meaningful reporting outcomes.

The HR Systems Advisor participates in the planning, development, implementation and maintenance of the various Human Resources information systems. This position is also responsible for providing technical, analytical, and professional support to the HR Team and internal clients to ensure efficient processes and accurate reporting outcomes. Along with maintaining HR systems and taking a lead role in systems related project work, this position also conducts complex analysis and research; compiles information and data, reports and maintains information and records.

Classification Summary - Union

Duties - Union

Results and Activities - Non union

1. HR Module Leadership

- Functions as HR Systems Module Lead, maintaining various HR systems to ensure optimal system performance and protection of employee data
- Coordinates and collaborates with internal Payroll and IT teams, as well as external systems providers/consultants for system services and support
- Conducts thorough investigation, design and testing of necessary system modifications to ensure compliance with legislation, collective agreements, policies and/or guidelines, providing Payroll with guidance on HR-related configuration changes Evaluates system performance to identify potential enhancements that address operational requirements,



including evaluating software configuration, and workflow processes

2. Reporting and Analysis

- Develops and maintains comprehensive HR reports to support informed business decisions
- Creates and maintains report documentation, and provides training to HR Team members
- Performs thorough analysis of various employee data metrics to support timely decision-making and identifies impact to the organization
- Participates in business process reviews to recommend and implement efficiencies

3. Technical expertise including system, process and internal policies and collective agreements

- Investigates, trouble-shoots and provides support for Unit4 HR module and PeopleAdmin issues identified by the HR Team, IT and/or Payroll
- Responsible for analyzing and recommending solutions to complex system, pay and benefit-related issues for the Payroll and Employee Changes Team
- Leads the year-end data collection and validation of employee leave banks, offering guidance to Employee Changes Team Presents detailed system configuration and calculation explanations for HR Team as requested

4. Project Work

- Participates as the subject matter expert lead in various system-related projects and initiatives to support improved HR operational efficiency
- Provides continuous support to HR team members and stakeholders throughout the project life cycle
- Ensures that HR data quality and accuracy are upheld throughout all project phases Collaborates with cross-functional teams (including external consultants/vendors) to gather requirements and deliver comprehensive system solutions

5. Support to HR Department

- Promotes technology to increase productivity, decrease rework and eliminate manual effort
- Provides guidance to project team members regarding historical or customized system enhancements
- Supports collective bargaining initiatives by providing data, costing, and system configuration testing
- Works closely with HR team to identify, consider and evaluate quality improvement options and initiatives leveraging technology to streamline processes





Credentials - Union Knowledge - Non Union

Workday experience is an asset. Required is a College Diploma in Finance, Business or Information Technology with a minimum of 3 years experience and expertise in the use of Human Resources Information Systems (HRIS) systems (Unit4, PeopleAdmin preferred), Payroll Compliance Practitioner (PCP). Equivalent combination of education and experience will be considered.

A high level of computer proficiency with MS Office, specifically Excel, using complex formulas and analytics to compile data is essential. Knowledge of HR practices, including payroll, compensation, perks, training, analytics, processes and collective agreement application.

Skills & Abilities - Non Union

Detail oriented, innovation and creativity in problem solving, superior organization skills, and strong analytical skills. Ability to develop and coordinate administrative systems, be a self-starter and demonstrate initiative. Must possess strong interpersonal skills and be able to communicate effectively, both orally and in writing. Ability to lead projects, work independently or as part of a team.

Competencies

Posting Text

Physical Demands

Special Instructions to Applicant

Additional Hiring Information The annual salary for this position ranges from $89,600 to $104,500 annually, depending on qualifications and experience. Most candidates can expect to start in the lower to mid-range of this scale, with opportunities for salary growth based on performance and tenure. We offer progressive employment practices and a great work environment. This is an exempt position with a confirmed term of 8 months but may be extended.

The City of Kelowna is committed to being an organization that values and reflects its community’s diverse population, and to fostering an equitable, inclusive and progressive work environment where everyone can be their authentic self and feels a sense of belonging.

Pay Rate

$89,600 to $104,500 annually plus 14% in lieu of benefits, vacation and statutory holidays

Posting Date

10/09/2026

Closing Date

10/27/2026

Days of Work

Monday to Friday

Standard Hours per Day

7

Hours of Work

8am – 4pm

Work Location

CITY HALL

Specify Work Location

Documents Needed to Apply

Required Documents

- Resume

- Cover Letter

- Education / Certificates

Optional Documents

- Other Document 1

- Other Document 2

- Other Document 3

📌 HR Systems Advisor (8 month term) (Kelowna)
🏢 City of Kelowna
📍 Kelowna