Administrative Coordinator and Recruitment Assistant

We are looking for a highly organized, professional, outgoing Administrative Coordinator and Recruitment Assistant to join a growing team in Ottawa.

This is a great opportunity for someone who enjoys a fast paced office environment, loves working with people, and wants a role that combines administration, organization, communication, and recruitment.

You will help support daily office operations while also assisting with hiring, candidate communication, interview scheduling, and onboarding.

What You’ll Be Doing

- Managing day to day administrative tasks and office coordination
- Scheduling interviews, meetings, and candidate appointments
- Screening applicants and conducting initial phone conversations
- Following up with candidates throughout the hiring process
- Posting job advertisements and helping attract robust applicants
- Maintaining interview schedules, candidate records, and hiring notes
- Assisting with onboarding and orientation preparation
- Supporting management with emails, documents, scheduling, and administrative tasks
- Communicating professionally with candidates, employees, and management
- Helping keep the office organized, efficient, and professional

Who We’re Looking For We are looking for someone who is:

- Highly organized and detail oriented
- Professional, polished, and confident
- Friendly and comfortable speaking with new people
- Reliable and punctual
- Strong at multitasking and prioritizing
- Able to work independently and take initiative
- Comfortable in a fast paced environment
- Strong with email, scheduling, Microsoft Office, and general computer systems
- Motivated, positive, and interested in growing professionally

Previous experience in administration, recruitment, HR, customer service, sales, or office coordination is considered an asset.

Compensation and Perks

Competitive hourly pay





Performance based bonuses available

Opportunities for growth and increased responsibility

Supportive and energetic work environment

Hands on experience in both administration and recruitment

Opportunity to work closely with leadership

Recognition for strong performance and initiative

We are looking for someone who wants more than just a basic administrative position. This role is ideal for someone who enjoys being involved, meeting people, taking ownership, and contributing to the growth of a team.

To apply, please submit your resume along with a short introduction explaining why you would be a great fit for the position!

Pay: $19.54-$23.00 per hour

Expected hours: 44.0 per week

Benefits

- Extended health care

Application question(s):
- This position requires availability Monday through Saturday. Are you fully available to work that schedule on an ongoing basis?
- If selected, when would you be available to start? Are you able to begin immediately or within the next few days?
- A large part of this role involves speaking with candidates and employees over the phone throughout the day. How comfortable are you communicating with people by phone, keeping conversations energetic, and speaking confidently with different personalities?
- This is a fast paced environment with pressure, deadlines, multiple priorities, and daily expectations. Tell me about a time you had to perform under pressure and still maintain a positive, professional attitude.
- Why are you currently looking for a new opportunity, and what are you hoping your next position provides that your current or previous role did not?
- We are very target driven. Expectations are clearly set, tracked, and taken seriously. Tell me about your experience working toward measurable targets. How do you respond when you are behind target, and what specific value do you believe you could bring to our organization?

Work Location: In person

📌 Office Administrative/ Recruiting Assistant (Ottawa)
🏢 Delta Force Mechanical
📍 Ottawa