Job Overview

We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth and efficient operation of our office environment, providing exceptional support to staff, clients, and visitors alike. The ideal candidate will possess strong administrative skills, excel at multitasking, and demonstrate a proactive approach to problem-solving.

Your energy and enthusiasm will help foster a positive workplace atmosphere while maintaining high standards of professionalism and organization.

Duties

- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with excellent phone etiquette.
- Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and financial record-keeping.
- Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents and compliance with record-keeping policies.
- Support administrative functions such as scheduling appointments, coordinating meetings, and preparing correspondence.
- Assist with clerical tasks including proofreading documents, managing incoming and outgoing mail, and handling office supplies inventory.
- Provide customer service support by addressing inquiries promptly and professionally, ensuring a positive experience for clients and staff.




- Support specialized roles such as medical or dental office administration by managing patient records, appointment scheduling, and billing processes.

Requirements

- Proven experience in an office environment with strong clerical skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and familiarity with QuickBooks or similar bookkeeping software.
- Excellent organizational skills with keen attention to detail; ability to prioritize tasks effectively.
- Robust data entry skills with high accuracy; typing speed should be efficient for busy office settings.
- Demonstrated customer service ability coupled with professional phone etiquette for handling multi-line phone systems.
- Previous experience in medical or dental offices is a plus—familiarity with front desk operations and patient management is highly desirable.
- Adept at managing filing systems, proofreading documents, and supporting administrative workflows seamlessly.
- Ability to adapt quickly to changing priorities while maintaining a positive attitude in a fast-paced environment.

Join us as an Office Administrator to be the backbone of our daily operations! Your organizational prowess combined with excellent communication skills will help create an efficient workplace where everyone can thrive. We value energetic professionals eager to contribute their talents toward our shared success! Pay: $20.00 per hour

Benefits

- On-site parking

Work Location: In person

📌 Office administrator (Brampton)
🏢 Align and heal physiotherapy
📍 Brampton