Job Summary

We are a property management company seeking an organized and dependable Office Administrator / Bookkeeper to join our Edmonton office.

This is a hands-on role combining day-to-day bookkeeping with general office and property management support. The successful candidate should be comfortable working with financial transactions, vendor invoices, tenant accounts, purchase orders and general administrative duties.

Duties

- Process accounts payable and accounts receivable
- Process vendor invoices and prepare payments
- Process and post tenant and other incoming payments
- Follow up on outstanding accounts and assist with collections
- Prepare and maintain purchase orders
- Match invoices to purchase orders and supporting documentation
- Assist with bank, cash-clearing and other account reconciliations
- Assist with accruals, prepaids and month-end support as required
- Maintain accurate bookkeeping records and supporting documentation
- Update spreadsheets and internal tracking schedules
- Maintain vendor and tenant account information
- Assist with remittance follow-up and payment inquiries
- Assist our Ottawa property management team with LTB forms and related administrative documentation
- Prepare documents and agreements for electronic signature
- Maintain organized electronic and physical files
- Update information in Yardi, QuickBooks and other internal systems




- Provide general administrative support to management and the property management team
- Assist with other office, bookkeeping and property management duties as required

Qualifications

- Previous bookkeeping, office administration or accounting support experience
- Experience with accounts payable and accounts receivable
- Comfortable processing invoices, payments and purchase orders
- Basic understanding of account reconciliations
- Strong attention to detail and accuracy
- Good Excel and Microsoft Office skills
- Solid organizational and time-management skills
- Ability to manage multiple tasks and follow through on outstanding items
- Comfortable working independently and taking ownership of daily responsibilities
- Professional written and verbal communication skills
- Experience with QuickBooks, Yardi or other accounting/property management software is an asset

If you enjoy a varied role, take pride in your work and are comfortable taking ownership of day-to-day responsibilities, this may be a great fit for you. The successful candidate will become an important part of a small, hands-on team supporting both the accounting and administrative functions of the business. Pay: $52,000.00-$58,000.00 per year

Benefits

- Dental care
- Extended health care
- On-site parking
- Vision care

Work Location: In person

📌 Office Administrator/Bookkeeper (Edmonton)
🏢 HAMA Investments
📍 Edmonton