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Delibrex Ltd is a reliable warehouse and logistics solutions, offering expert service and high-performance operations that meet the demands of today’s fast-paced supply chain. You'll join a supportive, performance-driven team where your contributions matter.

We are looking for dedicated, detail-oriented, and experienced Full-Time Office Administrator to join our team. The successful candidate will play an important role in managing the front office, client and customer relationships, customer service, order entry, and overall office administration, while also providing hands-on accounting and operational support.

Responsibilities

- Lead and oversee the front office and day-to-day office administration functions
- Act as the primary point of contact for customers, clients, vendors, visitors, and other business contacts in a professional and courteous manner
- Accurately enter and process customer orders and coordinate with internal teams as required
- Manage daily office operations and ensure administrative processes are completed efficiently and accurately
- Perform accurate data entry and maintain customer, operational, administrative, and financial records
- Use QuickBooks to manage and maintain day-to-day accounting records and transactions
- Process and maintain Accounts Payable (AP), & Accounts Receivable (AR)
- Perform bank, credit card, customer, vendor, and other account reconciliations
- Assist with invoicing, payment processing, deposits, and maintaining accurate financial records
- Monitor outstanding customer accounts and assist with collection follow-ups as required
- Prepare and organize documents, reports, correspondence, invoices, and other administrative materials
- Maintain accurate and organized electronic and physical filing systems
- Monitor office supplies and coordinate purchasing and office-related requirements
- Coordinate office maintenance, supplies, and other general office needs
- Maintain a clean, organized, and professional front-office environment




- Support communication and coordination between customers, management, the office, and other departments
- Identify administrative needs and take initiative to resolve issues and improve office procedures
- Maintain confidentiality of company, customer, employee, and financial information
- Assist management with administrative, accounting, customer service, and operational tasks as required
- Perform other administrative, accounting, customer service, and operational duties as assigned
- Responsibilities are not limited to the above and may include additional duties as required to meet business needs

Qualifications

- High school diploma or equivalent required
- Proven experience leading or overseeing front-office operations and office administration is required
- Previous experience managing day-to-day office administration is required
- Strong customer service and client management experience is required
- Proven order entry and order management experience is required
- Hands-on QuickBooks experience is required
- Previous Accounts Payable (AP) and Accounts Receivable (AR) experience is required
- Previous account and bank reconciliation experience is required
- Previous experience in an office administration, accounting, customer service, or administrative leadership role preferred
- Solid computer skills, including proficiency with Microsoft Office and other office software
- Strong data entry and order entry skills with a high level of accuracy
- Excellent attention to detail and ability to identify and correct discrepancies
- Strong organizational and time-management skills




- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
- Strong written and verbal communication skills
- Professional, friendly, and customer-service-oriented approach
- Ability to manage customer relationships and communicate effectively with clients and vendors
- Ability to work independently while also collaborating effectively with a team
- Strong problem-solving skills and the ability to take initiative
- Reliable, dependable, and committed to maintaining a high standard of work

Experience Requirements The successful candidate must have demonstrated experience in:

- Front-office management and leadership
- Office administration and daily office operations
- Customer service and client relationship management
- Customer order entry and order management
- QuickBooks
- Accounts Payable (AP)
- Accounts Receivable (AR)
- Bank and account reconciliations
- Data entry and maintaining accurate records
- Customer and vendor communication
- Maintaining organized administrative and financial records

What We Offer This is a full-time position offering the opportunity to become an integral part of our team and take ownership of the company's front-office, customer service, order management, and administrative operations, while also supporting accounting and financial functions.

We are looking for someone who wants to build a long-term working relationship with the company and who takes pride in providing excellent customer service while maintaining an efficient, organized, and professional office environment.

Delibrex Ltd is committed to fostering equal opportunities and providing an inclusive, respectful working environment in which all employees can thrive.

We thank all applicants for their interest in Delibrex. Only those selected for an interview will be contacted.

Job Type: Part-time

Pay: From $20.00 per hour

Work Location: In person

📌 Office Administrator - Full Time (Edmonton)
🏢 Delibrex
📍 Edmonton