Accounts Payable & Receivable Administrator

Full‑time | On‑site | Weekday hours

Our client is an established, growing distributor of commercial building equipment. They have a robust reputation for service and a team that values initiative and continuous improvement. They're looking for a detail-focused administrator to manage accounting and office operations at their local location.

What you'll do

Accounting

- Review, code and process supplier invoices, matching them to purchase orders and receiving documents

- Monitor job costs against customer billing, including shipping charges and credits

- Issue customer invoices and manage collections on past-due accounts

- Record incoming payments, prepare bank deposits and process card payments

- Maintain accurate receivables records and reporting

- Reconcile inventory movements and support periodic stock counts

- Investigate and resolve billing or payment issues with suppliers, customers and internal teams

- Complete credit applications for new accounts

- Review order documentation such as confirmations, shipping paperwork and tracking details

- Support month-end close, including accruals and reconciliations

- Gather information for audits and management reporting

Office administration





- Act as the first point of contact for visitors and incoming calls

- Route questions to the appropriate team members

- Manage mail, shipping and receiving of packages

- Maintain organized paper and electronic records

- Help the sales, operations and warehouse teams with general administrative work

What you need

- 3+ years in an administrative or bookkeeping role with hands-on AP/AR responsibility

- Working knowledge of PO, receipt and invoice matching (3 way matching required)

- Diploma or certificate in bookkeeping, accounting or office administration

- Strong accuracy and follow-through, and the ability to manage deadlines in a fast-paced setting

- Professional written and verbal communication

- Comfort with Outlook, Word and Excel (basic formulas and data entry)

- ERP or accounting software experience is an asset

- Openness to learning new systems and taking feedback

What's offered

- Benefits, life & disability coverage

- Retirement savings program with employer matching

- Training and opportunities for career growth

We welcome applicants of all backgrounds. Accommodations are available throughout the hiring process on request.

📌 Office Administrator (Surrey)
🏢 Goldbeck Recruiting
📍 Surrey