About the Role

We are looking for a reliable and detail-oriented Office Assistant to support our growing operations. This role is ideal for someone with at least 5 years administrative experience who is organized, proactive, and comfortable assisting multiple managers with day-to-day tasks.

Key Responsibilities

General Administrative Support

- Provide general admin support for all operations, including filing, scheduling, scanning, and document preparation
- Assist with routine office tasks and book keeping to ensure smooth day-to-day operations

Data Entry & Administration

- Enter and maintain accurate data across various systems
- Organize digital and physical files
- Prepare basic reports as requested

Building Maintenance Oversight

- Perform minor cleaning duties when required (light tidying, small upkeep tasks)
- Assist with rent collection and follow up on outstanding payments
- Track maintenance schedules and ensure issues are addressed promptly
- Assist with basic building-related administration and follow-up requests

Insurance & Compliance

- Assist with collecting Certificates of Insurance (COIs) from vendors
- Monitor expiry dates and follow up for renewals
- Help maintain internal compliance documentation

Operations Support

- Help prepare documents and submission packages




- Organize supporting materials as required

Manager Support

- Provide administrative help to multiple managers as needed
- Book meetings, handle small errands, and support routine office tasks (must have a drivers license)
- Be adaptable and able to switch between tasks throughout the day

Skills & Qualifications

- 3-5 years of office or administrative experience (preferred but not required)
- Strong attention to detail and accuracy
- Good organizational and time-management skills
- Comfortable assisting several managers simultaneously
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Strong communication skills
- Ability to work independently with guidance from management

What We Offer

- Competitive hourly wage based on experience
- Stable, long-term employment in a growing company
- Opportunity to learn tendering, compliance, and operational processes
- Supportive team setting
- Fantastic benefits and potential enrollment in pension program

Job Type: Full-time Pay: $24.00-$33.00 per hour

Benefits

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care

Work Location: In person

📌 Office Assistant (Abbotsford)
🏢 Infinite Road Marking
📍 Abbotsford