About MicroSpec

MicroSpec Systems Inc. provides registration, ticketing, lead retrieval, and onsite technology solutions for B2B events across North America.

We are a hands-on team that manages the details behind successful events, from registration websites and attendee data to onsite technology and event-day operations. Our work is fast-paced, deadline-driven, and highly process-oriented.

The Prospect

We are looking for an Operations Coordinator to manage and coordinate the operational requirements of multiple events, from initial planning through onsite execution and post-event completion.

The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced environment. They follow established processes, communicate effectively, anticipate potential challenges, and take accountability for ensuring tasks are completed accurately and on time.

- Preparing hardware for shipping: cleaning, charging, testing, shipping and receiving
- Installing network routers, switches, computers, printers, and cabling
- Maintaining logs, calendars, documents, and manuals
- Standard Operations shipping and receiving practices
- Teaching and guiding others on best Operations practices
- Travel to events across Canada and the US
- Monitor group email boxes
- Other duties as assigned

The ideal candidate will have the following competencies;

- Above-average attention to detail and organizational skills
- Ability to work well under pressure and prioritize deadlines
- Ability to multitask between events effortlessly
- Natural customer service focus

What We're Looking ForRequired

- Two or more years of Operations related experience, event experience is preferred
- Demonstrated ability to manage multiple concurrent deadlines.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills in English.
- A strong process mindset and willingness to follow established SOPs.
- High attention to detail and a methodical approach to problem-solving.
- Proficiency with Google Workspace, including Sheets, Docs, Slides,



and Calendar.
- Comfortable learning and working with new technology and proprietary software platforms.
- Comfortable setting up and troubleshooting computers, printers, scanners, and basic network connections.
- Able to work independently while collaborating effectively with cross-functional teams.
- Strong documentation and follow-through skills.
- Professional, client-focused approach, particularly when working under pressure.

Travel & Event Requirements This is an event-based position, and travel is an important part of the role.

You must have

- A valid passport and the ability to travel throughout Canada and the United States.
- A reliable vehicle for local travel.
- A five-year certified driver's record (Ontario).
- The ability to work extended hours during live events, including early mornings, evenings, weekends, and statutory holidays when required.
- The ability to stand, walk, kneel, and work on your feet for extended periods.
- The ability to lift up to 25 lbs on a repeated regular basis, and push wheeled equipment crates.

Key: Event weeks can involve long and irregular days and candidates must be comfortable with this aspect of working in the trade and consumer shows industry. Paid travel and flex time are provided, and the position also offers a regular hybrid work environment outside of event periods. Compensation & Benefits

- Salary: $50,000–$55,000 per year, based on experience
- Medical, dental, and vision benefits
- Life insurance
- Flex time
- Paid travel
- Summer hours
- Extended December break

MicroSpec Systems Inc. is committed to providing accommodations for persons with disabilities throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please let us know and we will work with you to meet your needs. Pay: $50,000.00-$55,000.00 per year

Benefits

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Work from home

Work Location: In person

📌 Operations Coordinator (Vaughan)
🏢 MicroSpec Systems
📍 Vaughan