Hoover Environmental Group Inc.

Hoover Environmental Group Inc. is a growing, family-owned pest and wildlife management company serving GTA, Orangeville and surrounding communities. As we enter our next stage of growth, we are looking for a highly organized, proactive individual to help coordinate our day-to-day operations while providing executive and administrative support to the company principals.

This is a hands-on role for someone who enjoys variety, takes ownership and is comfortable working in a quick-paced small-business environment.

What You’ll Do

- Coordinate technician schedules, service calls and daily dispatch.
- Optimize routes and help ensure technician time is used effectively.
- Respond to customer inquiries, book appointments and manage follow-up.
- Maintain accurate customer, job and scheduling information in our field-service system.
- Track completed jobs, outstanding work and estimates.
- Prepare invoices and assist with accounts receivable follow-up.
- Support technician coordination and basic operational reporting.
- Assist with ordering, documentation and general office administration.
- Manage calendars, appointments and selected correspondence for the company principals.
- Assist with travel, reservations, research, service providers and occasional personal administrative tasks.
- Help improve processes and keep business and administrative priorities organized and moving forward.

What We’re Looking For
- 3+ years of experience in operations coordination,



dispatch, service coordination, executive assistance, office management or a similar role.
- Exceptionally organized with robust follow-through.
- Confident managing multiple priorities and changing schedules.
- Professional and comfortable dealing with customers and field employees.
- Able to work independently and exercise good judgment.
- Strong written and verbal communication skills.
- Comfortable with scheduling software, email, calendars and Microsoft Office.
- Experience in pest control, HVAC, plumbing, restoration, construction or another field-service business is an asset.
- Experience with invoicing or accounts receivable is an asset.
- High level of discretion and confidentiality.

Who Will Do Well in This Role You are someone who notices what needs to be done before being asked, enjoys creating order out of a busy environment, and is comfortable moving between customer service, technician coordination, business administration and executive support.

This is an opportunity to become an important part of a growing business and take on broader responsibility as the company expands.

Role mix: Approximately 75% business operations and 25% executive/personal administrative support.

Pay: $45,000.00-$50,000.00 per year

Ability to commute/relocate

- Caledon, ON: reliably commute or plan to relocate before starting work (preferred)

Work Location: Hybrid remote in Caledon, ON (Dufferin District)

📌 Operations & Executive Support Coordinator (Caledon)
🏢 Hoover Environmental Group
📍 Caledon