Join Our Team!

Westside Youth Soccer Association (WYSA) is recruiting for an Administrative Operations Manager to join our club. Working closely with our staff and Board of Directors, you will be the operational lead in the club helping to manage day to day needs along with putting in place the efficiencies required for club growth and service to its members.

Compensation & Structure

● Organization: Westside Youth Soccer Association

● Location: West Kelowna, BC

● Position Type: Variable, 20-30 hrs/week, including some in-season evening & weekend availability

● Start Date: As soon as possible

● Location: Remote/On-site - West Kelowna; limited evening and weekend in person availability required for meetings (1-2 per month) and on-field session start/event support

● Reports to: WYSA Board of Directors

● Salary: $26-32 per hour

● Expense Coverage: Monthly cellular phone reimbursement

What You Bring

● Proactive self-starter with excellent time-management and project execution skills.

● Strong command of event logistics, operational planning, and fiscal management.

● High-impact communicator skilled at engaging parents, volunteers, and community partners.

● Willingness to work flexible schedule, including weekends and tournaments during peak seasons.

● Deeply invested in youth sports programming and grassroots community recreation.

Key Responsibilities

As the WYSA Operations Manager, you will coordinate several key operational areas:

Field & Facility

● Determine field requirements and coordinate municipal field bookings.

● Secure indoor facilities and manage facility permits.

● Maintain operational relationships with municipalities.

Club & Financial Management





● Working with our bookkeeper, monitor operational expenses and forecast requirements.

● Report operational budget performance.

● Manage all incoming communications and information requests.

Game & Practice Scheduling

● Working with the TD, build the game and practice schedules.

● Coordinate league schedules and schedule changes.

● Provide final schedules to teams and post on 360player and the website.

Tournaments, Camps & Major Events

● Coordinate tournament operations and camp logistics.

● Coordinate fields, facilities, referees, equipment, volunteers, and event scheduling.

● Coordinate sponsorship activation and event logistics.

Equipment & Uniform Management

● Determine equipment and uniform requirements with TD.

● Coordinate procurement, storage, and distribution.

● Ensure coaches are supported with prepared equipment at the field storage units.

Referee & Officiating Logistics

● Recruit and coordinate referees.

● Assign referees and manage weekly referee schedules.

● Confirm availability and coordinate officials for tournaments and events.

Volunteer & Risk Management

● Recruit team managers and event volunteers.

● Coordinate volunteer deployment and volunteer coaches with technical staff.

● Ensure required volunteer onboarding steps are completed.

How to Apply

Please submit your resume and a brief cover letter outlining your vision for elevating club operations to Kaleena van den Born, WYSA Board President at [email protected]

Pay: $26.00-$32.00 per hour

Expected hours: 20.0 – 32.0 per week

Benefits

- Casual dress
- Flexible schedule
- Paid time off

Work Location: Hybrid remote in West Kelowna, BC (V4T)

📌 Operations Manager (West Kelowna)
🏢 Westside Youth Soccer Association
📍 West Kelowna