About BAT Construction

BAT Construction (2023) Ltd. is a Canadian construction company specializing in geotechnical construction, rope access, rock scaling, drilling, and slope stabilization services. We operate on projects across multiple Canadian provinces and are committed to safety, quality, integrity, teamwork, and operational excellence.

We are seeking a highly organized, detail-oriented Payroll Administrator to join our Finance team in Kamloops.

This is primarily a payroll data entry, verification, reconciliation, and administrative support position. The successful candidate will be responsible for reviewing employee timecards, maintaining accurate payroll records, preparing payroll data, and coordinating with our external accountant, who processes the company's payroll.

The ideal candidate will have strong Microsoft Excel skills, exceptional attention to detail, excellent organizational abilities, and a basic understanding of Canadian payroll practices.

Key Responsibilities

Payroll Data Entry & Verification

- Collect, review, and verify employee timecards and payroll information.
- Enter and maintain accurate payroll information in Excel payroll workbooks and HeavyJob software.
- Verify employee hours, regular time, overtime, travel hours, vacation pay, statutory holidays, allowances, and other payroll adjustments.
- Review employee pay rates, classifications, project numbers, and cost codes for accuracy.
- Identify missing timecards, duplicate entries, incorrect hours, and other payroll discrepancies.
- Reconcile employee hours, allowances, and payroll adjustments against approved timecards and supporting records to ensure completeness and accuracy.
- Follow up with Project Managers, supervisors, and employees to resolve timecard issues before payroll deadlines.
- Prepare complete and accurate payroll information for submission to the external accountant.
- Review payroll reports and pay statements for accuracy and coordinate necessary corrections.
- Ensure payroll information is complete, accurate, and submitted within established bi-weekly payroll deadlines.

Payroll Administration

- Maintain organized and accurate employee payroll records.
- Update employee information, pay rates, and payroll classifications based on properly approved changes.
- Maintain vacation, sick days, PPE reimbursement, and payroll adjustment records.




- Support the preparation of union remittance reports and other payroll-related documentation.
- Assist with payroll reconciliations and reporting.
- Maintain payroll files and support documentation in accordance with company procedures.
- Assist with payroll-related employee expense reimbursements and adjustments.
- Support improvements to payroll data accuracy, documentation, and internal controls.

Communication & Coordination

- Work closely with Human Resources, Project Managers, and Operations to ensure payroll information is complete and accurate.
- Follow up promptly on outstanding payroll information, missing documentation, and discrepancies.
- Communicate payroll issues and required corrections clearly and professionally.
- Respond to employee payroll inquiries and coordinate with the appropriate departments to resolve issues.
- Ensure all payroll documentation is submitted within established deadlines.
- Maintain strict confidentiality of employee and payroll information.
- Escalate unresolved payroll discrepancies or concerns to the CFO before payroll submission.

Qualifications & Skills

Required

- Strong Microsoft Excel skills, including formulas, sorting, filtering, data validation, and working with large spreadsheets.
- Excellent attention to detail and a high level of accuracy in data entry.
- Basic understanding of Canadian payroll concepts, including regular hours, overtime, vacation pay, and statutory deductions.
- Strong organizational and time-management skills.
- Ability to work independently, prioritize tasks, and meet strict deadlines.
- Good written and verbal communication skills.
- Ability to identify discrepancies, investigate issues, and follow up until they are resolved.
- Proficiency in Microsoft Office applications, particularly Excel and Outlook.
- Ability to independently review work and ensure accuracy before submission.
- Ability to handle confidential employee and financial information professionally.
- High school diploma or equivalent.

Preferred

- Previous experience in payroll administration, accounting support, or data entry.




- Experience in the construction industry.
- Familiarity with HCSS HeavyJob or similar timekeeping software.
- Experience with Sage accounting software.
- Basic understanding of union payroll and collective agreements.
- Experience with multi-provincial payroll administration.
- Experience with Excel functions such as VLOOKUP/XLOOKUP, SUMIF/SUMIFS, and PivotTables.
- Diploma or certificate in Accounting, Payroll, Business Administration, or a related field.

What We Are Looking For

We are looking for someone who demonstrates the following qualities:

- Detail-Oriented: Carefully reviews information, identifies errors, and ensures accuracy before submission.
- Accurate: Takes ownership of data entry accuracy, completeness, and proper documentation.
- Organized: Effectively manages multiple payroll records, deadlines, and follow-ups.
- Accountable: Takes responsibility for assigned tasks and follows through on outstanding items.
- Proactive: Identifies missing or incorrect information, seeks clarification, and resolves discrepancies promptly.
- Reliable: Consistently meets deadlines, communicates effectively, and delivers accurate work.
- Team-Oriented: Works collaboratively with Finance, HR, Operations, and Project Managers.

The successful candidate will demonstrate a commitment to BAT Construction's core values of Safety-Driven, Integrity, Flexibility, Quality, and Team Spirit.

What We Offer

- Competitive compensation of $28.00–$32.00 per hour, based on experience and qualifications.
- Full-time, permanent employment.
- Employee benefits in accordance with company policies.
- A supportive and collaborative team environment.
- Opportunities to develop payroll, accounting, and administrative skills.
- The chance to contribute to a growing Canadian construction company.

Pay: $28.00-$32.00 per hour

Expected hours: 40.0 per week

Benefits

- Casual dress
- Dental care
- Extended health care
- Vision care

Application question(s):
- Have you previously worked for BAT Construction?
- Are you legally authorized to work in Canada? Applicants for employment must possess work authorization which does not require work visa sponsorship by the employer and they must have residence in Canada
- Do you have reliable transportation? There are no public transit services to this area
- When are you available to start?

Work Location: In person

📌 Payroll Administrator - Data Entry & Payroll Support (Kamloops)
🏢 BAT Construction
📍 Kamloops