Payroll Specialist

Intercare Corporate Group Inc.

Calgary, Alberta

Are you a dedicated and compassionate Payroll professional who is looking to gain valuable work experience while making a difference in the lives of our Continuing Care Residents and Employees?

Come and Join the Heart of Excellence

Company Overview:

Intercare is a fully accredited Alberta based company providing health and life enrichment services in continuing care centers since 1992. Our purpose is to maintain dignity, offer choice and support growth to those we serve. Here at Intercare, our employees drive the success of our organization through the implementation of our core values.

Without the dedication and commitment of our employees, Intercare would not have grown into a leader in the continuing care sector. That’s why we make every effort as an organization to provide our valued employees a safe, healthy, and rewarding work environment.

Position Summary:

Reporting to the Payroll Team Leader, the Payroll Specialist is responsible for the administration of full cycle payroll for all Intercare employees while adhering to the values of the organization. This fast-paced role demands a high degree of confidentiality, attention to detail, customer service and the ability to meet ongoing deadlines.

- Location: Corporate Office
- Type: Full-time, Permanent position
- Hours: Monday to Friday, 8:30 am to 4:45 pm, flexibility required

Key Responsibilities Payroll Processing & Employee On-boarding

- Review new employee information to ensure accurate completion, process security clearances and input new staff to payroll system.
- Ensures all employees are issued a swipe card / name tag at time of hire and addresses employee concerns and questions regarding usage.
- Maintenance of employee records including address and status changes.




- Consult with managers regarding payroll concerns, research and process adjustments as required.
- Ensure all parity discrepancies are entered in a timely manner.
- Process Employee Letters of Employment/Portability, Records of Employment and other documentation as requested and/or required.
- Process all employee garnishees, notify employee and process calculation of deductions and remittances on a bi-weekly basis.

Payroll Audits & Facility Support

- Run bi-weekly audit and final payroll audit and research/key any required changes as advised by Facility Leaders.
- Provide staff in-services on payroll and benefit related matters as necessary and/or requested.
- Support administrative team on an adhoc basis.

Reporting, Union Dues & System Maintenance Maintenance of reporting system, reporting to/addressing concerns of Leaders and or managers, union and employee’s, and any required verifications of reporting for:

Vacation

Seniority

Sick

- Garnishee’s – monthly reporting of deductions and remittances to appropriate authority.
- Advantages – communicate changes in benefit coverage to appropriate billing agency and/or employee.
- Distributes all T4 slips on an annual basis.
- Provide seniority reports to union bi-annually.
- Ensures yearly vacation reporting is completed for all staff.

Personal & Professional Development

- Maintaining Personal and Professional Development.
- Demonstrate professionalism in day-to-day routines and interactions.




- Perform continual self-evaluation re: areas of need for professional development.
- Seek out opportunities to enhance current level of knowledge, expertise and awareness.
- Keep current on issues, practices and current trends related to payroll.
- Accept responsibility for performance results.

Health & Safety

- Understand and adhere to health and safety responsibilities as outlined in the corporate health and safety policy.
- Performs all duties in a safe and efficient manner and maintains work area in a clean, orderly and safe condition.
- Report near misses, incidents, hazards, unsafe working conditions, and equipment malfunctions promptly.

Qualifications

- Payroll Compliance Practitioner (PCP) designation, or equivalent
- Knowledge of the UKG, Kronos and/or UltiPro payroll systems is required
- A minimum of 2 years of payroll experience in a fast paced environment
- Experience working in a unionized environment is preferred
- Good understanding of Alberta Employment Standards legislation
- Experience with Microsoft Office, and strong with Excel and Outlook
- Excellent accuracy, time management, problem solving, and organizational skills
- Strong verbal and written communication skills
- Ability to prioritize and work independently with little supervision, and effectively as a member of a team
- Demonstrates a caring, compassionate, and empathetic approach

Intercare employees enjoy the following:

- A competitive compensation and benefits package
- Employee Assistance Program
- Work/life balance
- A respectful and positive working environment
- Current flexibility with working from home
- A team-focused approach
- Matching RRSP contributions
- For more information, visit https://www.intercarealberta.com/

Work Location: In person

📌 Payroll Specialist (Calgary)
🏢 Intercare Corporate Group
📍 Calgary