Nature of Work The job of Administration Officer involves realizing the day-to-day administrative programs and processes for one or more College services.

Responsibilities Reporting to the Associate Director of Human Resources, the incumbent works in collaborationwith department managers to coordinate and organize employee professional development opportunities, and skills development initiatives for support staff, professionals and managers at the college. They will be involved in the realization of training programs, and workforce planning activities, while ensuring compliance with collective agreements and college policies and procedures. The incumbent's main duties are as follows:

- Coordinate and oversee logistics for professional development initiatives, including workshops, training sessions, and career advancement programs, ensuring alignment with organizational priorities.
- Analyze training needs, solicit vendor proposals, and provide recommendations to HR management on learning and development opportunities.
- Liaise with internal departments (Communications, IT, CTD, etc.), external trainers, and educational partners.
- Contribute to the development, implementation, and continuous improvement of policies, procedures, and guidelines related to organizational growth and employee development, ensuring compliance with applicable collective agreements.
- Provide guidance and support to employees seeking information on professional development, training, certifications, and career pathways.
- Prepare and distribute communications related to development opportunities and activities.
- Plan and administer training schedules, registration systems, and attendance tracking, ensuring productive program delivery.




- Monitor and manage budgets related to professional development activities; prepare financial analyses and reports to support decision-making.
- Ensure compliance with the Act to promote workforce skills development and recognition by preparing and validating reports on eligible training expenses and activities.
- Maintain accurate and comprehensive records of employee training, certifications, and development activities in HR systems.
- Provide employees with guidance and information related to training, seniority, and career progression in accordance with collective agreements; - Oversee document and records management practices, including SharePoint file administration and validation of HR system entries related to training costs.
- Assist in the development of efficient processes and streamline related tasks to ensure smooth functioning; - Perform other related tasks.

Qualifications An undergraduate degree in an appropriate field of specialization, particularly administration. Conditions - Analytical thinker and independent problem solver; must be able to bring initiatives and projects to timely completion; - Proven ability to work independently with strong time management skills and within a multi-disciplinary team; - Excellent interpersonal skills and proven ability to work in a team; - Advanced English communication skills (testing may be required); - Intermediate oral and written French communication skills (testing may be required); - Intermediate Microsoft Word and Excel skills (testing may be required); - Must be able to maintain department standards with respect to the confidentiality of information; - Additional educational training in Human Resources, an asset.

📌 Perfectionnement - Attachée ou attaché d’administration (H (Montreal)
🏢 WORKLAND
📍 Montreal