Job Summary

We are seeking a proactive and highly organized Personal Assistant to support our Director in managing daily operations and ensuring smooth workflow. This dynamic role requires a motivated individual with excellent communication skills, keen attention to detail, and the ability to handle multiple tasks efficiently. As the right hand to our leadership, you will be instrumental in coordinating schedules, managing correspondence, and providing exceptional administrative support to help drive the organization’s success forward.

Location is in Queensway and Islington.

Duties

- Manage and maintain the Director’s calendar using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements with precision.
- Handle incoming calls with professional phone etiquette, screening and directing inquiries appropriately while maintaining a positive impression.
- Prepare, proofread, and organize correspondence, reports, and presentations ensuring accuracy and clarity.
- Perform data entry tasks using Microsoft Office and Google Workspace tools, maintaining organized filing systems both digitally and physically.
- Assist with bookkeeping activities including invoicing, expense tracking, and basic QuickBooks entries to support financial record-keeping.
- Coordinate front desk responsibilities such as greeting visitors, managing multi-line phone systems, and overseeing office supplies inventory.
- Support document signing processes using DocuSign and ensure timely follow-up on pending items or approvals.




- Provide general administrative support including proofreading documents, organizing files, scheduling appointments, and managing deadlines to optimize productivity.

Requirements

- Proven clerical experience or administrative experience supporting senior leadership in an office environment.
- Robust organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Excellent typing skills with high accuracy for data entry and document preparation.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and Microsoft Outlook Calendar management.
- Familiarity with QuickBooks for basic bookkeeping tasks is preferred.
- Exceptional customer service skills combined with professional phone etiquette across multi-line phone systems.
- Attention to detail for proofreading documents and maintaining accurate records.
- Office experience that demonstrates reliability, discretion, and proactive problem-solving abilities.
- Ability to handle confidential information discreetly while maintaining a positive attitude under pressure.

If you are reading this, send your details in [email protected] with your resume and preferably a linkedin profile. Pay: $20.00 per hour

Expected hours: 15.0 – 20.0 per week

Benefits

- Flexible schedule
- On-site parking

Application question(s):
- Are you self motivated and require less supervision?

Education:
- DCS / DEC (preferred)

Experience:
- Administrative: 2 years (preferred)
- Bookkeeping: 1 year (preferred)

Work Location: In person

📌 Personal Assistant to Director (Toronto)
🏢 The Maple Staple
📍 Toronto