Plaintiff Personal Injury Legal Assistant / Law Clerk – Remote

Haykas Law is seeking an experienced Plaintiff Personal Injury Legal Assistant / Law Clerk to join our growing personal injury practice.

The successful candidate must have hands-on experience with Ontario plaintiff personal injury matters, particularly motor vehicle accident tort claims, Accident Benefits (AB), and slip-and-fall claims.

This position is 100% remote. A laptop and the necessary equipment and work materials will be provided by the firm.

The successful candidate will initially work on a part-time basis for the first few months, with the intention of transitioning into a full-time position, subject to satisfactory performance and the needs of the firm.

Compensation

Full time Salary Range: $30,000–$40,000 per year, depending on experience and qualifications.

During the initial part-time period, compensation will be prorated based on the agreed working hours and applicable salary.

Key Responsibilities The successful candidate will be responsible for:

- Managing plaintiff personal injury files from beginning to end, including motor vehicle accident tort claims, Accident Benefits files, and slip-and-fall claims;
- Reviewing files independently, identifying outstanding steps and deadlines, and proactively moving files forward;
- Preparing and drafting legal correspondence and litigation documents, including Statements of Claim, pleadings, motion materials, Affidavits of Documents, mediation memoranda, pre-trial memoranda, and other court documents;
- Preparing documents for issuance, filing, service, and production;
- Coordinating and managing the documentary discovery process;
- Preparing Affidavits of Documents, production summaries, discovery briefs, and related materials;
- Managing and following up on undertakings, advisements, and refusals following examinations for discovery;
- Organizing and reviewing productions and ensuring outstanding documentation is obtained;
- Scheduling and coordinating examinations for discovery, mediations, motions, pre-trials, assessments, client meetings, and other litigation events;
- Managing litigation calendars and monitoring limitation periods, procedural deadlines, and important follow-up dates;
- Maintaining regular and professional communication with clients;
- Communicating with insurance adjusters, defence counsel, medical providers, experts, court staff,



and other parties;
- Requesting, obtaining, organizing, and following up on medical records, clinical notes and records, employment records, income documentation, and other productions;
- Assisting with the management of Statutory Accident Advantages claims, including correspondence with insurers, adjusters, treatment providers, and clients;
- Maintaining organized and accurate electronic files;
- Following up on outstanding records, productions, correspondence, and responses;
- Keeping the lawyer informed of significant developments, deadlines, and issues requiring legal direction; and
- Performing other litigation and administrative duties as required.

Qualifications

Applicants should have

- A minimum of 2–3 years of experience in Ontario plaintiff personal injury law, preferably involving motor vehicle accident tort claims;
- Experience with Accident Benefits and slip-and-fall claims is strongly preferred;
- Robust working knowledge of the Ontario Rules of Civil Procedure;
- Familiarity with the Statutory Accident Benefits Schedule (SABS);
- Experience preparing Statements of Claim, Affidavits of Documents, discovery materials, mediation memoranda, pre-trial memoranda, and other litigation documents;
- Experience managing undertakings and refusals following examinations for discovery;
- An understanding of litigation deadlines, limitation periods, documentary discovery, productions, and the general progression of a plaintiff personal injury action;
- The ability to independently manage files and determine what needs to be done next without waiting for step-by-step instructions;
- Excellent organizational and time-management skills;
- The ability to manage multiple active files and competing deadlines;
- Strong attention to detail and the ability to identify missing documentation, approaching deadlines, and outstanding issues;
- Strong written English and the ability to prepare professional legal correspondence;
- Professional verbal communication and client-service skills;




- Sound judgment and the ability to recognize when an issue should be escalated to the lawyer;
- The ability to work independently in a fully remote environment with minimal supervision;
- Strong initiative, accountability, reliability, and follow-through;
- The ability to work efficiently in a fast-paced plaintiff personal injury practice;
- A positive and professional attitude and willingness to learn and take on additional responsibilities; and
- Familiarity with Time Matters and PrimaFact is considered an asset.

What We Are Looking For We are looking for a candidate who is proactive and capable of taking ownership of assigned files.

This is not a position where every individual task will be assigned step by step. The successful candidate should be able to review a file, understand where the matter stands, identify what is outstanding, recognize upcoming deadlines, and take the appropriate steps to move the file forward.

You should be comfortable handling personal injury files from beginning to end, while keeping the lawyer informed of important developments and obtaining legal direction when necessary.

Strong file management, organization, follow-up, and client communication are essential.

Position Summary

Job Type: Part-time initially, with the intention of transitioning to full-time

Location: 100% Remote

Practice Area: Plaintiff Personal Injury – Motor Vehicle Accidents, Accident Benefits, and Slip-and-Fall Claims

Experience: Minimum 2–3 years preferred

Full-Time Salary: $30,000–$40,000 per year, depending on experience and qualifications

Equipment: Laptop and necessary work equipment/materials provided by the firm

How to Apply

Please submit your resume outlining your experience in Ontario plaintiff personal injury law.

Applicants are encouraged to specifically identify their experience with:

- Motor vehicle accident tort claims;
- Accident Benefits;
- Slip-and-fall claims;
- Examinations for discovery and undertakings;
- Affidavits of Documents and productions;
- Mediation and pre-trial preparation; and
- Independent management of personal injury files.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted. Pay: $17.60-$21.00 per hour

Expected hours: 8.0 – 40.0 per week

Work Location: Remote

📌 personal injury assisstant (Greater Toronto Area)
🏢 Haykas Law
📍 Greater Toronto Area