Job Posting: Project Administrator

Location: West Vancouver, BC

Compensation: $70,000 to $80,000 - dependent on experience

Start Date: Immediately

Build your Career with Us!

Are you an organized and detail-oriented administrator who takes pride in accuracy, consistency, and exceptional customer service? Do you enjoy coordinating multiple priorities and helping projects run smoothly from start to finish?

Join the Curtis Paving team and play a key role in supporting our operations, customers, and paving team. This position is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes ownership of their work.

Job Summary

Curtis Paving is seeking a Project Administrator to support the day-to-day administrative functions of our paving operations. Working closely with management, crews, customers, and suppliers, you will help move projects from initial inquiry through estimating, scheduling, project coordination, and final invoicing.

This role requires strong organizational skills, attention to detail, and the ability to effectively manage multiple priorities while maintaining a high level of accuracy and professionalism.

Who We Are

Curtis Paving is a family-owned business that has proudly served the North Shore and surrounding communities for more than 40 years. We provide excavation, grading, and asphalt paving services to residential, commercial, and municipal customers throughout Metro Vancouver, the Sea-to-Sky Corridor, and Pemberton.

Our reputation has been built on quality workmanship, outstanding customer service, and long-term relationships with both clients and employees. We are committed to maintaining a safe, respectful workplace and creating opportunities for our team members to grow and develop their careers.

Key Responsibilities

- Assist with monitoring and managing incoming communications, including emails,



phone calls, and customer inquiries.
- Assist with preparing project estimates and quotations by compiling measurements, material quantities, subcontractor pricing, and supporting documentation.
- Follow up on outstanding quotations and assist with customer communications throughout the sales process.
- Assist with coordinating project schedules and support communication between customers, supervisors, crews, suppliers, and subcontractors.
- Prepare and maintain project documentation, including contracts, permits, work orders, and job files.
- Assist with obtaining permits and ensuring required documentation is completed prior to project start-up.
- Track project progress and help ensure administrative tasks are completed in a timely manner.
- Support invoicing, billing, and basic accounting functions.
- Maintain accurate customer and project records within company systems.
- Provide general administrative support to the management team as required.

What We're Looking For

- Minimum 2 years of administrative experience, preferably within construction, trades, or project-based environments.
- Strong proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook.
- Excellent organizational and time-management skills with the ability to manage competing priorities.
- Strong attention to detail and commitment to accuracy.
- Professional written and verbal communication skills.




- Ability to work independently while contributing effectively within a team environment.
- Experience with estimating, project coordination, invoicing, or construction administration is considered an asset.
- Knowledge of construction terminology and processes is an asset.

Why Work With Us? At Curtis Paving, we believe our employees are the foundation of our success. We are committed to providing a supportive work setting where team members can build rewarding and long-term careers.

What We Offer

- Positive and Supportive Team Culture: Work alongside experienced and dedicated professionals in a respectful, collaborative environment where your contributions are recognized and appreciated.
- Career Growth Opportunities: We are committed to employee development and provide opportunities for learning, increased responsibility, and advancement within Curtis Paving and its affiliated companies.
- Meaningful and Impactful Work: Your role will directly contribute to the successful delivery of projects that improve infrastructure and support the communities we live in.

Additional Benefits

- Extended Health Care
- Dental Care
- Employee Assistance Program
- Professional Development Opportunities
- Paid Vacation

At Curtis Paving, you'll join a team that values integrity, teamwork, quality, and continuous improvement. If you're looking for a career where your organization, initiative, and attention to detail can make a meaningful impact, we'd love to hear from you. Pay: $70,000.00-$80,000.00 per year

Benefits

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Ability to commute/relocate:
- West Vancouver, BC V7P 3R2: reliably commute or plan to relocate before starting work (required)

Experience:
- Administrative: 1 year (required)

Work Location: In person

📌 Project Administrator (West Vancouver)
🏢 Capilano Highway Services
📍 West Vancouver