About the Company

Advance Excavating and General Contracting Ltd. (AEGC Ltd.) provides excavation, site servicing, demolition, grading, roadwork, parking lot construction, and general contracting services for residential, commercial, industrial, and civil construction projects across the GTA and surrounding areas.

Our office is located in Milton, Ontario, with active project sites throughout the GTA and surrounding regions.

Role Description

We are seeking a full-time, on-site Project Coordinator with previous civil construction experience to support the planning, execution, and completion of our construction projects.

The Project Coordinator will work closely with Project Managers, Site Superintendents, subcontractors, suppliers, and field crews to coordinate project documentation, schedules, costs, communications, and day-to-day project requirements.

Previous knowledge and experience in civil construction is mandatory for this position. Candidates without relevant civil construction experience will not be considered.

This is not strictly an office-based position. The successful candidate will be required to work from our Milton office and travel to active construction sites across the GTA and surrounding areas as required.

A valid driver’s licence and reliable access to a vehicle are required. Candidates must be able to independently travel between the Milton office and project sites.

Key Responsibilities:

- Assist the Project Manager in planning, organizing, coordinating, and monitoring civil construction projects from startup through closeout
- Coordinate project activities between the office, field crews, subcontractors, suppliers, consultants, and clients
- Prepare, track, organize, and maintain project documentation, including RFIs, submittals, change orders, meeting minutes, permits, drawings, specifications, and closeout documentation
- Review construction drawings, specifications, scopes of work, and other project documents
- Support the coordination of excavation, grading, roadwork, parking lots, site servicing, and other civil construction activities
- Assist with quantity tracking, material requirements, project progress, and scheduling
- Coordinate subcontractor and supplier documentation, certifications, deliveries, and scheduling




- Support the creation and maintenance of construction schedules by updating progress and tracking project deadlines
- Maintain organized and accurate project files and ensure documentation is current and properly stored
- Communicate regularly with site staff to collect project updates, relay information, and assist in resolving site-related issues
- Attend project meetings and site visits as required
- Assist with cost tracking, purchase orders, invoicing, change orders, and monthly progress billings
- Track project quantities, work completed, and supporting documentation for billing purposes
- Assist with procurement and coordination of construction materials, equipment, subcontractors, and services
- Ensure required Health & Safety, compliance, and project documentation is properly maintained
- Identify potential project delays, coordination issues, or discrepancies and communicate them to the Project Manager
- Provide administrative and technical support to Project Managers, Site Superintendents, and the Operations team as required

Mandatory Requirements

- Previous professional experience working in civil construction is mandatory
- Robust working knowledge of civil construction practices, terminology, sequencing, and site operations
- Experience with projects involving areas such as excavation, grading, road construction, parking lots, site servicing, underground utilities, sewer/watermain work, or related civil infrastructure
- Previous project coordination, project management support, or similar construction experience
- Ability to read and understand civil construction drawings, plans, specifications, and project documents
- Valid Ontario driver’s licence
- Reliable access to a vehicle and ability to travel between our Milton office and project sites throughout the GTA and surrounding areas
- Strong understanding of construction project coordination and project management principles
- Strong organizational skills with the ability to manage multiple projects, deadlines,



and priorities simultaneously
- Excellent verbal and written communication skills
- Strong analytical and problem-solving abilities
- Ability to communicate effectively with field crews, subcontractors, suppliers, consultants, clients, and management
- Strong attention to detail and documentation accuracy
- Proficiency with Microsoft Office and construction/project management software

Preferred Qualifications

- Diploma or degree in Civil Engineering, Construction Management, Project Management, Construction Engineering Technology, or a related field
- Experience coordinating road, parking lot, excavation, grading, site servicing, or municipal infrastructure projects
- Experience with RFIs, submittals, change orders, purchase orders, progress billings, and construction documentation
- Experience with MS Project or similar scheduling/project management software
- Familiarity with construction estimating, quantity takeoffs, and cost tracking
- Knowledge of GTA municipalities, construction requirements, and civil construction practices

Important Applicant Requirement Civil construction knowledge and previous civil construction experience are mandatory for this role. This position is not intended for candidates whose experience is limited to residential renovations, general administration, or non-construction project coordination.

Applicants must also be able to drive to our Milton office and independently travel to project sites throughout the GTA and surrounding areas as required.

AEGC Ltd. welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates participating in all aspects of the selection process.

We thank all applicants for their interest; however, only candidates who meet the mandatory requirements and are selected for an interview will be contacted.

Job Type: Full-time

Pay: $55,000.00-$65,000.00 per year

Application question(s)

- Do you have a valid G Class driver's license? Please respond with Yes or No.
- Do you know how to operate a Grading Laser? Reply with Yes or No.

Experience:
- Grading: 1 year (required)
- Excavation: 1 year (preferred)
- Construction: 3 years (required)

Language:
- English (required)

Work Location: On the road

📌 Project Coordinator – Civil Construction (Greater Toronto Area)
🏢 AEGC
📍 Greater Toronto Area