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Order Entry / AP/AR Clerk

Are you an organized, detail-oriented professional looking to make an impact in a thriving organization? Randstad is currently seeking an experienced Order Entry / AP / AR Clerk for a rewarding full-time position located in Burlington, ON. As an essential member of the finance & accounting team, the Order Entry / AP / AR Clerk will play a pivotal role in maintaining the accuracy and efficiency of order management, vendor payables, and customer receivables. If you bring a strong background in order processing, accounts payable, accounts receivable, and office administration, then this opportunity is the perfect fit for your growth opportunities.

In this dynamic role, you will manage daily transactional workflows from end to end, ensuring seamless coordination across internal teams, external vendors, and valued clients. The successful candidate will serve as a core contributor to the finance & accounting department, accurately processing incoming purchase orders, matching supplier invoices, posting payments, and resolving account discrepancies. This position requires an individual who thrives in a dynamic environment, demonstrates high data entry precision, and understands the critical role that efficient order handling and accounting accuracy play in overall business success within the finance & accounting realm.

Advantages

• Competitive compensation package, $50,000 - $60,000 annually depending on experience.


• In office Monday - Thursday 8:00am - 5:00pm and Friday 8:00am - 4:00pm with an hour lunch.


• Comprehensive health and dental benefits package to support overall personal and family well-being.


• Regular business casual work environment located in Burlington, ON, offering a close knit and welcoming atmosphere.


• Opportunities for career development, ongoing skills training, and career progression within the finance & accounting sector.


• Collaborative and supportive team culture where your contributions to administrative and accounting operations are highly valued.


• Direct guidance and mentorship from dedicated operational leaders within a stable, growing organization.

Responsibilities

• Receive, review, and process customer orders via electronic systems, email, and phone, verifying pricing, inventory availability, and order accuracy as an Order Entry / AP / AR Clerk.


• Perform accurate end-to-end accounts payable (AP) processing, including matching vendor invoices against purchase orders and packing slips, coding expenses, and preparing payments for approval.


• Oversee accounts receivable (AR) routines by issuing customer invoices, posting daily receipts (cash, check, ACH, credit card), monitoring past-due accounts, and performing collections follow-up.


• Perform account reconciliations for vendor statements and customer accounts, identifying and resolving discrepancies in pricing, quantities, or billing details.


• Maintain organized electronic filing systems for invoices, purchase orders, shipping documentation,
  
  
  
  and financial records within the finance & accounting database.


• Communicate professionally with vendors and clients to resolve billing inquiries, account discrepancies, and payment schedules in a timely and courteous manner.


• Assist with month-end financial reporting and administrative support tasks within the finance & accounting team to ensure smooth operational workflow.


• Monitor inventory levels and shipping dates in collaboration with operations to provide accurate delivery updates to customers.


• Additional administrative duties as required.

Qualifications

• Minimum of 1 to 2 years of hands-on experience in an Order Entry / AP / AR role or similar administrative finance & accounting position.


• Strong working knowledge of standard accounting software (Dynamics 365 would be an asset) and advanced Microsoft Excel skills.


• Proven experience managing the full cycle of accounts payable and accounts receivable transactions while managing high-volume order entry.


• Strong command of the English language (both verbal and written).


• Excellent interpersonal and written communication skills to effectively converse with external vendors, internal stakeholders, and valued customers.


• Proven time management and organizational capabilities, with the ability to prioritize tasks, meet tight deadlines, and perform under pressure.


• High technical aptitude and comfort operating specialized ERP systems, accounting software, and spreadsheet applications.


• Problem-solving mindset with a proactive approach to investigating billing anomalies, reconciling ledgers, and streamlining transactional processes.


• Adaptability and team-oriented mindset suitable for a collaborative close knit environment.

Summary

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

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