Property Administrative Assistant

You’ve got big plans. We have opportunities to match, and we are committed to empowering you to become a better you, no matter what you do.

Golden Equity Properties has been specializing in the acquisition and management of multi-unit residential properties in the Quebec and Ontario markets since 2001.

Our organization is looking for a skilled and experienced a Property Administrative Assistant.

RESPONSIBILITIES

- Responding to tenant requests and concerns, and answering emails and phone calls
- Management of rent arrears – this includes the preparation and issuance of default notices to tenants.
- Administration of building maintenance issues – this includes the processing and distributing of work/purchase orders and approvals, the scheduling of work with contractors, the daily updating of the status of work in progress until full completion.
- Management of apartment vacancies – this includes the processing of all tenant notices to vacate, the scheduling of inspections of vacant apartment units, and the creation and monitoring of work orders related to the preparation of vacant units by contractors and superintendents for re-letting.
- Directing and delegating to in-house maintenance and cleaning staff, as per the policies and parameters established by the Area Managers.




- Coordination of tenant move-outs and move-ins with the building superintendents and leasing staff.
- Coordinating pest control treatments in apartment units
- Coordinating with the General Counsel the entering into and/or renewal of all service and supply contracts (e.g., trash collection, pest control, elevator maintenance)
- Scheduling service calls to buildings by 3rd party contractors (e.g., plumbers, electricians, elevator technicians, etc.)
- Assisting in general with memos, letters, and other correspondence to building tenants
- Additional:
- Mange the site visits with potential tenants, not required but only when is needed.

JOB REQUIRMENTS:

Qualifications:

- High School diploma is required; a University Degree is an asset.
- Previous experience in the real estate industry is beneficial.
- Familiarity with YARDI is an asset.

Skills

- Strong Organizational and multi-tasking skills
- Ability to communicate accurately and effectively both orally and in writing.
- Able to take directions and perform the assigned task accurately and in a timely fashion.

PERKS

Dental care, Disability insurance, Extended health care, Personal time off

Job Types: Full-time, Permanent

Pay: From $50,000.00 per year

Benefits

- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Work Location: In person

📌 Property Administrative Assistant (Toronto)
🏢 Golden Equity Properties
📍 Toronto