Overview

Narland is looking for a Property/Lease Administrator to join our Vancouver head office team. This is a great fit for an organized, detail-focused person who wants to build a career in commercial real estate and property management.

You will be a key part of our property management team. You'll support the Property Managers on tenant services, lease administration, contracts, accounts receivable and construction projects across our commercial portfolio. The work is fast-paced and varied, and you'll learn a lot, take ownership of your work, and help the buildings run smoothly.

If you work well in a fast-paced environment, take pride in accuracy, and want to build a career in commercial real estate, this is your chance to make a real impact.

Duties

Tenant services and operations

- Provide correspondence and notices to tenants, respond to phone and email inquiries professionally, following up on each request until it's resolved
- Work with site operators to coordinate maintenance and tenant requests, and track follow-up in our CMMS (Maintenance Care)
- Support Property Managers with day-to-day building activities, including covering during vacations

Lease administration
- Prepare and send offers, lease agreements, amendments, renewals, terminations, lease summaries, lease fee checklists and NER/BAF documents, making sure everything is accurate and follows company policy
- Prepare estoppel certificates
- Prepare parking, storage and pylon sign agreements
- Enter, update and maintain property and lease data in Yardi
- Keep lease and property files organized and audit-ready, including welcome letters, rent step-ups, correspondence, tenant contact updates and stacking plans
- Collect and track tenant certificates of insurance to make sure coverage meets lease requirements
- Prepare and send tenant notices
- Coordinate credit checks for new tenants

Financial administration
- Help with accounts receivable and rent collection, including tracking payments and sending late notices, with support from the Property Manager




- Collect and track tenant gross sales reports and help with percentage rent calculations
- Coordinate and process Tenant Improvement Allowances
- Support construction projects, including invoice tracking and PARs

Vendor and contract administration
- Work with vendors to update service contracts, insurance and contact information
- Administer service contracts and keep contract records current in our systems

Acquisitions and dispositions
- Act as the coordinator for property acquisitions and sales, collecting and sharing all property transfer and investor information, forms and data

Qualifications

- High school diploma required. Post-secondary education is preferred.
- Experience in office administration, property management support or commercial real estate, ideally including lease or property administration
- Experience with Yardi and Sage is an asset
- Familiarity with commercial lease concepts such as estoppels, percentage rent and insurance requirements is an asset
- Robust MS Word (including mail merge and track changes), Excel and Outlook skills
- Accurate, efficient data entry while juggling several priorities
- Excellent customer service and communication skills, both written and spoken
- Strong attention to detail in filing, record-keeping and compliance documentation, plus basic math skills
- A personable, polished manner and a proactive, problem-solving approach
- Able to work both on your own and in a team

Why Join Narland

- Market-competitive salary of $60,000 to $75,000, plus health benefits
- Hands-on exposure to commercial property management, leasing, construction and property transactions
- Room to grow your career in commercial real estate
- A downtown Vancouver office

How to Apply If you're proactive, organized and excited to support a growing property management team, we'd like to hear from you. Apply through Indeed with your resume and a short cover letter. We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: $60,000.00-$75,000.00 per year

Benefits

- Company events
- Dental care
- Paid time off
- Vision care

Work Location: In person

📌 Property Administrator / Lease Administrator (Vancouver)
🏢 Narland Management
📍 Vancouver