Role Overview The OSP Proposal Coordinator supports BPA's proposal development process end-to-end, from proposal tracking, partner coordination, and documentation support. This role requires robust organizational skills and close collaboration with Technical Leads, Discipline Leads, and the Proposal Writers.

Key Responsibilities Opportunity Monitoring & Tracking: Receive potential RFPs and follow up with decision stakeholders to secure timely Go/No-Go decisions

Maintain and update the OSP proposal tracker, including addenda updates

Maintain and update various OSP information systems Partner & Architect Coordination Initiate and manage outreach when an opportunity requires partnering with an architect, working with internal stakeholders to identify the best-fit partner per opportunity





Create and maintain the Client/Architect Requirements sheet for each proposal Proposal Support Assist in preparing draft fee letters and follow up with Discipline

Support CV maintenance and updates

Support project description updates Provide general administrative coordination and documentation support throughout the proposal lifecycle Technical Proficiency: Advanced knowledge of Microsoft Office

SharePoint

AI usage

Adobe

Proposal/document automation software Soft Skills: Exceptional attention to detail

Strong time management

Proofreading accuracy

Effective cross-functional communication

Ability to work independently

Strong organization skills

📌 Proposal Coordinator (Halifax Regional Municipality)
🏢 BPA
📍 Halifax Regional Municipality