The Opportunity:

Our client is seeking an experienced Purchasing Coordinator to support the procurement and purchasing operations for a fast-paced residential homebuilding program in Ontario.

This role is ideal for someone with residential construction experience who is highly organized, detail-oriented, and comfortable working with purchasing systems, budgets, contracts, and trade partners.

What You'll Be Doing:

- Coordinate purchasing activities for residential construction projects, ensuring materials, trades, and services are procured accurately and in accordance with approved budgets and specifications.
- Set up new models, room measurements, sales information, and takeoffs in Newstar to support new lots and community releases.
- Maintain and continuously improve the Newstar product library, including standard specifications, upgrades, options, and pricing.
- Prepare, process, and issue purchase orders in Newstar, ensuring pricing and quantities align with contracts, budgets, and approved specifications.
- Issue and reconcile variance purchase orders, ensuring all changes are properly documented, approved, coded, and reflected in project costs.
- Review trade pricing, quotations, scopes, and contracts to ensure costs are accurate and aligned with purchasing requirements.
- Coordinate with trade partners and suppliers to obtain pricing, confirm availability, and resolve purchasing or cost-related discrepancies.
- Verify trade draw payments against purchase orders, contracted scopes, and completed work prior to payment approval.
- Review colour selections, upgrade charts, and homeowner options, validating pricing against contracts and the Newstar product library.




- Coordinate custom option pricing by obtaining trade quotations, reviewing costs with the Purchasing or Production Manager, applying appropriate markups, and ensuring accurate pricing is provided to the Décor Consultant in a timely manner.
- Maintain accurate purchasing records, vendor information, pricing, product specifications, and documentation within Newstar.
- Work closely with Site Supervisors and trade partners to ensure purchasing requirements align with construction schedules and site requirements.
- Respond to trade and supplier inquiries and assist with resolving purchasing, pricing, documentation, and production-related issues.
- Assist trade partners with navigating Newstar, company purchasing procedures, and required documentation workflows.
- Coordinate utility notifications for homeowner closings and ensure required homeowner information is accurately transferred at key milestones.
- Support the Purchasing/Production Manager with cost tracking, reporting, data maintenance, system updates, and process improvement initiatives.
- Identify opportunities to improve purchasing processes, pricing accuracy, vendor coordination, and overall procurement efficiency.

What You'll Need to Be Successful:

- Minimum of 2 years of experience in residential construction, purchasing, procurement, production coordination,



or a similar construction operations role.
- Experience working within the Ontario residential homebuilding industry is strongly preferred.
- College diploma or university degree in construction, business, purchasing, supply chain, or a related field is an asset.
- Previous Newstar experience is highly preferred, particularly with purchase orders, takeoffs, product libraries, variance purchase orders, and pricing.
- Candidates without direct Newstar experience must demonstrate the ability to quickly learn and effectively use complex construction and purchasing software.
- Strong understanding of residential construction processes, trades, materials, and purchasing requirements.
- Strong proficiency in Microsoft Excel and the Microsoft Office Suite.
- Exceptional attention to detail and a high level of accuracy when working with pricing, contracts, purchase orders, and project documentation.
- Strong numerical and analytical skills with the ability to identify pricing discrepancies and understand project costs.
- Excellent written and verbal communication skills with the ability to work effectively with vendors, trades, Site Supervisors, Décor Consultants, and internal teams.
- Strong organizational and time-management skills with the ability to manage multiple purchase orders, pricing requests, and deadlines simultaneously.
- Ability to work independently, prioritize competing demands, and follow through on details in a fast-paced construction environment.
- A proactive, solutions-oriented approach with a robust focus on accuracy, accountability, and supporting successful project delivery.

Compensation Range: $75,000- $80,000

📌 Purchasing Coordinator (Burlington)
🏢 ML6 Search + Talent Advisory
📍 Burlington