Job Overview

We are seeking a professional, organized, and detail-oriented Real Estate Legal Assistant / Junior Law Clerk to join our law office. The successful candidate will provide administrative and legal support in the day-to-day operation of the office and assist with the carriage and administration of real estate files.

Duties and Responsibilities

- Greet clients, visitors, and vendors in a professional and courteous manner.
- Answer incoming telephone calls promptly, direct inquiries to the appropriate team members, and maintain excellent telephone etiquette.
- Manage front desk operations, including scheduling appointments and coordinating meetings.
- Attend banks and financial institutions as required in connection with real estate closings and transactions.
- Open and maintain real estate files using LawyerDoneDeal.
- Assist with the carriage and administration of real estate files from opening through closing.
- Assist with the preparation, organization, and maintenance of documents relating to real estate purchases, sales, mortgages, refinances, and other transactions.
- Communicate and follow up with clients, lenders, real estate agents, opposing counsel, financial institutions, title insurers, and other third parties as required.
- Assist lawyer and senior law clerks with closing and transaction-related matters.




- Monitor outstanding documents, correspondence, appointments, and closing requirements.
- Perform general administrative duties, including photocopying, scanning, printing, filing, shredding, courier arrangements, and maintaining office supplies.
- Perform other related duties as assigned.

Experience

- Previous experience in a law office, preferably in real estate law, is an asset.
- Experience with LawyerDoneDeal is an asset.
- Strong organizational and time-management skills with excellent attention to detail.
- Excellent written and verbal communication skills.
- Professional manner when dealing with clients and third parties.
- Ability to prioritize tasks and manage multiple files and deadlines.
- Strong computer and administrative skills.
- Ability to work independently while also functioning effectively as part of a team.
- Demonstrated ability to maintain confidentiality and handle sensitive client information.
- Knowledge of Ontario real estate transactions and legal procedures is an asset..

Pay: $20.00-$26.00 per hour Expected hours: 40.0 per week

Advantages

- Casual dress
- Mileage reimbursement
- On-site parking

Application question(s):
- Do you have daily access to a car?

Work Location: In person

📌 Real Estate Legal Receptionist / Law Clerk (Oakville)
🏢 Azan Law
📍 Oakville