Job Summary

We are seeking a dynamic and organized Receptionist/Secretary to join our team at ASAP Concrete! This multifaceted role offers an exciting opportunity to be the first point of contact for visitors and clients, manage administrative duties, and support our accounting functions. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive attitude to ensure smooth daily operations.

This paid position is perfect for someone eager to develop their office, clerical, and bookkeeping skills in a professional environment.

Responsibilities

- Greet visitors and clients warmly, ensuring a positive first impression while managing front desk operations.
- Answer multi-line phone systems promptly and professionally, directing calls efficiently.
- Perform data entry tasks accurately into various software systems, including QuickBooks and Microsoft Office applications.
- Handle incoming and outgoing correspondence, including emails, mail, and faxes.
- Maintain organized filing systems for documents, records, and client information.
- Assist with basic bookkeeping duties such as invoicing, quoting using jobber.
- Support administrative tasks like scheduling appointments, managing calendars, proofreading documents, and preparing reports.
- Provide exceptional customer service by addressing inquiries promptly and professionally.
- Support medical or dental office operations if applicable,



including patient check-in/out processes and appointment scheduling.
- Manage office supplies inventory and coordinate maintenance or repairs as needed.

Skills

- Proven experience with office administration, clerical work, or reception duties.
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
- Familiarity with QuickBooks for bookkeeping and basic accounting tasks.
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
- Exceptional phone etiquette with experience handling multi-line phone systems.
- Accurate data entry skills with attention to detail; typing speed preferred.
- Ability to proofread documents thoroughly to ensure clarity and professionalism.
- Customer service-oriented mindset with robust communication skills.
- Previous experience in medical or dental offices is a plus; familiarity with front desk procedures in healthcare settings is advantageous.
- Knowledge of filing systems and document management best practices.

Join us in creating an efficient, welcoming environment where your organizational talents can shine! This role offers valuable experience supporting diverse office functions while contributing to a professional team dedicated to excellence.

Work Location: In person

📌 Receptionist/Secretary/Accounts Assistan (Calgary)
🏢 ASAP Window Wells u0026 Steel
📍 Calgary