Insight Global's client is seeking a highly organized and detail-oriented Administrative Assistant professional to support a growing Investor Relations firm on a part-time, fully remote basis. This individual will play a key role in supporting day-to-day business operations, investor communications, CRM administration, and event coordination while ensuring critical administrative functions continue to run smoothly.

On a day-to-day basis, you will manage and maintain HubSpot CRM records, support email marketing initiatives, coordinate investor-facing events, create and format client-facing presentations, and perform Excel-based reporting and administrative tasks. This position is ideal for someone who enjoys wearing multiple hats, thrives in a team-oriented setting, and takes pride in producing polished, accurate work.

RESPONSIBILITIES

- Manage and maintain HubSpot CRM records, ensuring contact information, reporting, and investor data remain accurate and up to date.
- Perform Excel-based reporting, spreadsheet management, data entry, and administrative tracking.
- Create, edit, and format PowerPoint presentations, investor-facing materials, and other business documents.
- Support investor communications through newsletter administration, email marketing campaigns, and communication tracking using MailChimp or similar platforms.
- Serve as a second reviewer for internal and external communications, presentations, marketing materials, and client deliverables to ensure accuracy, consistency, grammar, formatting, and overall quality.
- Coordinate investor events, meetings, lunches, dinners, conferences, and other client-facing engagements, including vendor communication, venue coordination, scheduling, and logistical planning.
- Provide day-to-day administrative and operational support to leadership and internal team members across various business initiatives and projects.

REQUIRED SKILLS AND EXPERIENCE

- Exceptional attention to detail with the ability to proofread, quality-check,



and critically assess internal and external communications, presentations, and marketing materials.
- Experience utilizing HubSpot or another CRM platform to maintain, update, and manage contact records and business information.
- Experience using MailChimp or similar email marketing platforms.
- Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Advanced Excel skills with the ability to use spreadsheets as a database to enter, track, organize, maintain, and report on information.
- Experience creating, formatting, and editing professional PowerPoint presentations.
- Experience coordinating meetings, events, conferences, lunches, dinners, vendor relationships, and other business logistics.
- Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
- Team-oriented mindset with a willingness to support ad hoc projects and operational needs as they arise.
- Ability to work independently and effectively within a fully remote environment.
- Access to a dedicated remote workspace, including a reliable internet connection and personal computer.

NICE TO HAVE SKILLS AND EXPERIENCE

- Bachelor's degree preferred; Business Administration or a related field is considered an asset.
- Prior experience supporting Investor Relations, Financial Services, Skilled Services, Consulting, Marketing, or similar client-facing organizations.
- Experience coordinating investor events, corporate conferences, executive meetings, or stakeholder engagement activities.
- Experience supporting a small, entrepreneurial, or high-growth organization.
- Ability to quickly learn new software, systems, and business processes.

Pay Transparency

The expected hour rate for this position falls between $20to $25/hr

Vacancy Status

This Posting is for a current vacant role, and the successful candidate will be hired into an existing open position.

Artificial intelligence tools are used to assist in screening and assessing applicants for this position

📌 Remote Admin Assistant (Canada)
🏢 Insight Global
📍 Canada