Job Overview
We are seeking a detail-oriented and organized Administrative Assistant to support our finance and administrative teams. The ideal candidate will have experience with accounting software, bookkeeping, and financial processes, ensuring smooth daily operations. This role offers an chance to work in a energetic environment where attention to detail and strong organizational skills are highly valued. The position involves managing financial records, supporting payroll functions, and assisting with various administrative tasks to ensure the efficiency of business operations.

Responsibilities
Manage and maintain accounting records using QuickBooks
Assist with accounts payable and accounts receivable processes
Perform account reconciliation and bank reconciliation to ensure accuracy of financial data
Support payroll processing and related documentation
Conduct account analysis and prepare reports for management review
Assist with budgeting activities and financial forecasting
Handle bookkeeping tasks, including data entry and record keeping
Support administrative duties such as scheduling, correspondence, and document management




Collaborate with team members to improve financial procedures and reporting accuracy

Requirements
Proven experience with accounting software such as QuickBooks, Sage, or Xero
Solid knowledge of accounting principles, bookkeeping, and financial reporting
Experience with payroll processing and related functions
Ability to perform account reconciliation, bank reconciliation, and account analysis
Excellent organizational skills with high attention to detail
Proficiency in Microsoft Office Suite (Excel, Word)
Strong communication skills and ability to work independently or as part of a team
Prior experience in administrative support or office management preferred
Ability to handle multiple priorities in a fast-paced environment

This position is paid and suitable for candidates who are committed to maintaining accurate financial records while providing essential administrative support.

Job Types: Full-time, Permanent

Pay: $40,000.00-$50,000.00 per year

Education:
Bachelor's Degree (preferred)

Experience:
QuickBooks: 2 years (required)

Language:
English (preferred)

Work Location: In person

📌 Bookkeeper/administrative Assistant Mississauga
🏢 HSA Bearings
📍 Mississauga