`Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our Physiotherapy Clinic team. As an Administrative Assistant, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day functioning. If you thrive in a fast-paced environment and enjoy working with a diverse team, we would love to hear from you.
Duties:
Perform general clerical duties, including photocopying, faxing, and mailing
Maintain electronic and physical filing systems
Organize and schedule appointments
Assist in the preparation of regularly scheduled reports
Answer and direct phone calls with professionalism and courtesy
Provide information to callers and visitors, ensuring excellent customer service
Manage office supplies inventory and place orders as needed
Coordinate meetings and conference calls, including scheduling, agenda preparation, and document distribution
Assist in the preparation of presentations and other documents using Google Suite or other computerized tools
Support the team with various administrative tasks as assigned
Qualifications:
Proven experience as an administrative assistant or in a similar role
Proficient in using Google Suite or similar computerized tools for document creation and management
Strong organizational skills with the ability to prioritize tasks effectively
Excellent written and verbal communication skills
Attention to detail and problem-solving abilities
Ability to maintain confidentiality of sensitive information
Experience working in a dental office or familiarity with dental terminology is a plus
Familiarity with phone systems and front desk operations is preferred
If you are a motivated self-starter who thrives in a team-oriented environment, we invite you to apply for this exciting opportunity. We look forward to reviewing your application.