Office Administrator – Duties and Responsibilities
Administrative Support
Provide general administrative support to management and staff.
Prepare, review, and manage office documents, reports, and correspondence.
Office Operations
Maintain office systems, procedures, and filing systems (both electronic and paper).
Ensure smooth daily office operations.
Communication
Answer phone calls, emails, and inquiries from clients and staff.
Coordinate communication between departments, clients, and management.
Scheduling and Coordination
Schedule meetings, appointments, and staff activities.
Organize travel arrangements and meeting logistics when required.
Record Keeping
Maintain accurate records of office activities, expenses, and employee information.
Update databases and ensure information is properly stored.
Financial and Basic Accounting Tasks
Assist with invoicing, billing,
and tracking payments.
Prepare basic financial reports and maintain expense records.
Human Resources Support
Assist with employee onboarding documentation.
Maintain personnel files and help with recruitment coordination.
Customer Service
Provide information and support to clients and visitors.
Address customer inquiries in a qualified manner.
Compliance and Policies
Ensure office procedures comply with company policies and regulations.
Maintain confidentiality of company and employee information.
Requirements (Optional for Job Posting)
Job Type: Full time
Pay: $17.00-$18.00 per hour
Language:
English (preferred)
Work Location: Hybrid remote in Kentville, NS B4N 1H4