Rigid Welding is seeking an organized and dependable Shop Office Administrator for an immediate opening. This position provides day-to-day administrative support for our shop, helping keep job information, paperwork, communication, and deadlines organized.

Responsibilities:
Answer incoming calls and emails and respond to general enquiries.
Prepare and send quotations, estimates, and order acknowledgements using information provided.
Process and organize purchase orders, drawings, job files, and work dockets.
Complete and submit ITPs, NOIs, inspection documents, and related paperwork.
Assist with arranging inspections and production certification.
Track due dates, missing information, and required follow-ups.
Ensure documents are saved correctly and submitted on time.
Relay job information, updates, and changes to shop staff.
Work with accounting to provide invoicing details, receipts, payroll information, and tax-related documentation.
Maintain accurate and organized office and project records.
Provide general administrative support as required.

Qualifications:




Previous office administration experience is preferred.
Robust organization, communication, and attention to detail.
Comfortable answering phones, managing emails, and completing paperwork.
Good computer, document-management, and data-entry skills.
Able to manage several tasks and follow instructions carefully.
Willing to learn technical documents and shop processes.
Experience with quotations, purchase orders, accounting support, or quality documents is an asset but not required.
Fabrication or engineering experience is not necessary.

The ideal candidate is reliable, detail-oriented, comfortable working in a busy shop-office workplace, and able to follow tasks through to completion.

We are looking to fill this position immediately.

Pay: $20.00-$25.00 per hour

Perks:
Casual dress
Dental care
Extended health care
On-site parking
Paid time off
Vision care

Work Location: In person

📌 Shop Office Administrator Uxbridge (Canada)
🏢 Rigid Welding
📍 Canada