Westridge Painting & Coating Ltd. is a growing commercial and multi-family painting contractor working on major construction projects throughout Alberta and British Columbia.

We are looking for a highly organized and dependable Office Administrator/ Operations Coordinator to support our growing operations.

This is not a receptionist position. We are looking for someone who can take ownership of administrative processes, keep projects organized, support management and help improve the day-to-day efficiency of the company.

Key Responsibilities
Prepare and organize project invoices and progress billings
Maintain accounts receivable tracking and follow up on outstanding invoices
Collect and organize employee timesheets and payroll information
Maintain project documentation and filing systems
Track contracts, change orders, SOVs and supporting documentation
Maintain WCB, insurance and subcontractor documentation
Assist with project setup and closeout
Maintain project and administrative spreadsheets
Coordinate documentation with project managers, supervisors and management
Assist with scheduling and administrative communication
Maintain organized OneDrive project folders
Support management with reports and project information




Perform general office and operational administration

Preferred Qualifications:
1+ years of office administration experience
Construction industry experience is preferred
Experience with QuickBooks is an asset
Strong knowledge of Microsoft Excel, Outlook, Word and OneDrive
Excellent written and verbal communication skills
Strong attention to detail
Comfortable working independently and managing multiple priorities
Experience with invoicing, payroll or accounts receivable is an asset

What We Offer:
Competitive hourly wage based on experience
Opportunity to grow within a supportive team
Full-time, secure position with regular office hours
A agile work environment in a growing company

Ideal Candidate

The ideal candidate is proactive, organized and dependable. You should be comfortable taking ownership of tasks, following up with customers and employees, managing deadlines and keeping information organized without constant supervision.

Pay: $42,000.00-$50,000.00 per year

Benefits:
Casual dress
Employee assistance program
In office parking
Paid time off

Work Location: In person

📌 Office Administrator Northeast Calgary
🏢 Westridge Paintingating
📍 Northeast Calgary