Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative functions run smoothly and efficiently. Your energetic approach and attention to detail will support our team’s productivity and create a welcoming workplace for clients and visitors alike. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and clerical support within a quick-paced setting.

Responsibilities
Manage front desk operations, greeting visitors and clients with professionalism and warmth
Answer multi-line phone systems promptly, directing calls accurately and courteously
Perform data entry tasks with precision using Microsoft Office, Google Workspace, and QuickBooks as needed
Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents
Support bookkeeping activities by handling invoices, receipts, and basic financial record keeping
Provide exceptional customer service by addressing inquiries, scheduling appointments,



and supporting client needs
Assist with general office tasks such as proofreading documents, managing supplies, and coordinating meetings

Experience
Proven clerical experience in an office environment, preferably within a medical or Physio clinic setting
Solid computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks
Excellent organizational skills with the ability to prioritize tasks effectively in a busy workplace
Experience with data entry, filing systems, and maintaining accurate records
Knowledge of front desk procedures, phone etiquette, and multi-line phone systems
Previous customer service experience demonstrating professionalism and effective communication skills
Familiarity with medical or dental office operations is a plus but not required; training will be provided for the right candidate

Pay: $18.00-$20.00 per hour

Expected hours: 25.0 – 35.0 per week

Work Location: In person

📌 Front Desk Administrator East York
🏢 Swiftese Clinical Solution
📍 East York