Come Join our Team! We offer competitive wages. Community Living South Muskoka is seeking an organized, collaborative, and service-focused Scheduling Assistant. In this role, you will support the day-to-day operation of centralized scheduling and provide administrative assistance across the organization.

You will help ensure frontline staffing needs are met effectively while supporting our commitment to dignity, respect, inclusion, human rights, and meaningful contribution to the lives of people we support while working as part of a professional team.

What You Will Do:

- Prepare and distribute biweekly schedules for all service areas in accordance with collective agreements and organizational requirements.
- Fill vacancies and record schedule changes during posting and active pay periods.
- Review employee time-off requests with the Supervisor – Human Resources and Scheduling, considering coverage, budget, and the needs of people receiving support.
- Maintain vacation-request, scheduling, payroll, and HRIS records, including relevant data.
- Identify scheduling pressures, operational concerns, and staffing deviations, and provide timely analysis and recommendations to the Manager.
- Prepare and maintain scheduling reports, departmental measurements, and other documentation requested by management.
- Provide reception coverage and assist with general front-office and administrative tasks as required.
- Train administrative backup staff on centralized scheduling processes and assist with employee, volunteer, and student orientation when required.
- Participate in team meetings, mandatory training, and assigned committees.
- Protect confidentiality and communicate professionally with employees, people receiving support, families, care providers, and community partners.
- Follow organizational policies, collective agreements, health and safety requirements, and applicable legislation.
- Represent Community Living South Muskoka as a positive role model and promote respectful, inclusive communities.

What You Bring:

- A degree or diploma in administrative studies,



or an acceptable equivalent.
- One to two years of experience in scheduling, preferably in a union setting.
- Robust organizational, interpersonal, communication, and problem-solving skills.
- The ability to work effectively and cooperatively with colleagues, professional support services, families, and community members.
- Excellent computer skills, including Microsoft Word, Microsoft Excel, and HRIS systems.
- General knowledge of employment legislation and practices.
- A valid driver’s license and access to a reliable vehicle.
- Sound judgment, initiative, resilience, discretion, and a commitment to confidentiality.
- Must be able to provide a clear vulnerable sector police check

Salary: $24.69 to $26.54 per hour plus full benefit package Affiliation: Administration (non-unionized)

Schedule: The normal work week is 37.5 hours, consisting of 7.5 hours a day from Monday to Friday, generally between 8:30 a.m. and 4:30 p.m. Expanded or flexible hours may be required or mutually arranged based on organizational and team needs.

Application Deadline: Friday October 16, 2026 @ 4:30 pm.

If you are interested in this opportunity, please forward your cover letter and resume to, CLSM Human Resources department at [email protected], before the deadline. Include “Scheduling Assistant” in the subject line.

We thank all the applicants for their application, however, only short-listed candidates will be contacted further, for interviews.

Community Living South Muskoka is an equal rights employer. We value the importance of diversity, dignity and the worth of every person in the workplace. As such, CLSM offers accommodation for applicants with disabilities in its recruitment process. If you require any form of accommodation, please contact the Human Resources Department so that we can ensure we make the necessary accommodations.

Pay: $24.69-$26.54 per hour

Expected hours: 37.5 per week

Benefits

- Dental care
- Extended health care
- On-site parking
- RRSP match
- Vision care

Application question(s):
- Do you have at least 1 year of experience in scheduling?

Work Location: In person

📌 Scheduling Assistant (Bracebridge)
🏢 ww.clsm.on.ca
📍 Bracebridge