About Citadel Fence
Citadel Fence builds high-quality residential and commercial fencing solutions that protect homes, businesses and infrastructure across Nova Scotia, New Brunswick and Prince Edward Island. We're growing because our team takes pride in the quality of the work, the customer experience, and the long-term relationships we build with our clients.

Our ambition is explicit: to become the most admired brand for barrier protection in Atlantic Canada. We take pride in every detail, work safely, and collaborate closely. From the first estimate to the final installation, we are driven to the last post.

About the Role
Citadel Fence is looking for an experienced Senior Accounting & Administrative Coordinator who enjoys accounting work and wants a role that goes beyond the ledger.

In this role you will manage the company's day-to-day accounting and financial operations, including accounts payable and receivable, reconciliations, payroll, month-end close and financial reporting. You will also be a key administrative resource for the leadership team, supporting sales, customers and suppliers so that projects move smoothly from quote approval through to final payment.

This is a hands-on role for someone who likes a small business environment, is comfortable with a broad range of responsibilities, takes pride in getting the details right, and wants to leave every process stronger than they found it.

Key Responsibilities

Lead month-end close, including reconciling bank accounts, credit cards, loans, and the AP and AR subledgers to the general ledger

Prepare monthly financial statements and reports including cash flow and job costing

Support budgeting and job-cost tracking across active projects

Assist with Work-in-Progress (WIP) reporting and related journal entries

Track fixed assets and equipment, including capital purchases and depreciation schedules

Assist with year-end physical inventory counts and reconciliation to the general ledger





Liaise with the external accountant on year-end and tax filings

Process and review bi-weekly payroll

Calculate, submit, and track government remittances, including payroll, HST, and WCB, across multiple provinces

Process supplier invoices and data entry through Dext and QuickBooks Online

Ensure timely payment of subcontractors and suppliers

Manage Visa transactions and receipts, and maintain accurate payment records

Complete commercial and residential customer billing

Collect deposits, conduct collections calls, and follow up on outstanding accounts

Coordinate customer financing applications and release funds through FinanceIt

Support sales staff with quotes, deposits, and commission reporting

Maintain office systems and records

Provide administrative support to the leadership team

Other duties as assigned

Qualifications

Diploma or degree in Accounting, Business, or a related field, or equivalent experience

4+ years of accounting experience, with demonstrated comfort managing reconciliations, month-end close, payroll, and financial reporting

Experience with QuickBooks Online is considered an asset

Proficiency with Microsoft Office, including strong Excel skills

Experience with Dext, FinanceIt, or LMN is an asset

Experience in construction, fencing, landscaping, or another project-based industry is an asset

Strong organizational, communication, and customer service skills

Detail-oriented, with the ability to manage competing priorities and meet deadlines

Able to work independently and as part of a small team

What We Offer

Salary of $58K to $70K per year, based on experience

2 weeks paid vacation

Benefits package after 3 months, including Extended Health, Dental, Vision & Life Insurance

RRSP matching after 6 months

A great team and family environment

Opportunities for growth within the organization

We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.

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📌 Senior Accounting & Administrative Coordinator (Nova Scotia)
🏢 Citadel Fence
📍 Nova Scotia