Practice Assistant, Privacy & Data Protection
Our client, a leading national law firm in downtown Toronto, is seeking a seasoned Practice Assistant to support a highly regarded Senior Partner. Recognized as a leader in their field, the Partner manages a busy, fast-paced practice that requires someone who can step in quickly, take ownership, and keep things running smoothly.

This role is ideal for someone who thrives under pressure, anticipates what needs attention before being asked, and exercises sound judgment when priorities compete. If you’re known as someone who simply gets things done – and done well – this is a high-impact opportunity where your experience and initiative will be valued from day one.

Duties & Responsibilities:
Billing & Financial Management

Own the full billing cycle for a high-volume practice, from docketing through invoice finalization

Make sure time is docketed accurately and on time, following up with lawyers and other timekeepers on missing entries

Prepare, review and edit pre-bills, and finalize invoices for the partner’s approval

Work closely with the accounting team on billing, collections, write-offs and client-specific billing guidelines

Monitor unbilled work in progress, outstanding receivables, budgets and alternative fee arrangements, flagging concerns early

Prepare cheque requisitions for third-party invoices and disbursements

Produce time, billing and collections reports as needed

Partner & Client Support

Manage the partner’s inbox and calendar, anticipating priorities and making sure nothing falls through the cracks

Act as a polished, trusted point of contact for clients, colleagues and outside parties

Draft,



format and proofread correspondence and documents

Coordinate meetings, boardrooms, catering, AV and travel, and prepare expense reports

Track Law Society renewals and continuing professional development requirements

Keep client contact information and lawyer bios up to date

File Management

Prepare engagement letters and coordinate new matter intake and conflict checks

Open, organize and maintain electronic files in the document management system

Business Development & Practice Support

Assemble pitch and proposal materials, including bios, rates and experience summaries

Support speaking engagements, conferences and publications

Help with matter tracking, reporting and budget monitoring

Provide backup support to colleagues and liaise with other departments as needed

What We’re Looking For

6–7 years of experience as an executive or legal assistant at a law firm, supporting a busy partner

Extensive billing experience, including high-volume docketing, pre-bills, invoice finalization and working directly with accounting

Legal assistant or office administration diploma, or equivalent education and experience

Exceptional judgment, common sense and discretion with confidential information

A proactive, resourceful approach: you spot what needs doing and make sure it gets done

Outstanding organization and attention to detail in a fast-paced environment

Advanced proficiency with standard office software, document management systems and legal billing platforms

Salary range: $75,000–$90,000, based on experience and skills

Hybrid work model: primarily in-office, with up to one remote day per week

Comprehensive perks and professional development support

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📌 Practice Assistant (Ontario)
🏢 Smith Search
📍 Ontario