We are seeking a proactive and capable Office Manager & Executive Assistant to join the SpryPoint team!

The ideal candidate will thrive in a fast-paced environment where agility, adaptability, and quick decision-making are essential. As Office Manager & Executive Assistant, you will play a pivotal role in ensuring the smooth day-to-day operation of our office while providing high-level support to our executive team. This multifaceted position requires a blend of administrative expertise, strong organizational skills, and interpersonal finesse to manage a diverse range of responsibilities with confidence and professionalism.

From coordinating office logistics to facilitating executive communication, you will serve as a key point of contact and operational anchor for the organization. You will also help create a welcoming environment for all visitors and act as a champion for SpryPoint’s culture throughout your time with us.

Reporting to the CEO, you will collaborate closely with the Executive & Leadership team. This position requires 5 days per week in our downtown Charlottetown office (45 Queen St, Suite 401, Charlottetown, PEI) so candidates must be based in PEI and be able to commute to the office daily.

Key Responsibilities:

Office Management

Oversee day-to-day office operations, including supply inventory, maintenance, and vendor relations

Coordinate office events, such as meetings, lunches, and quarterly social gatherings to foster team cohesion

Check, scan, and store mail securely on a daily basis

Executive Assistance

Schedule meetings for the CEO and other executives as requested

Communicate with key stakeholders on behalf of the CEO

Book meetings, hotel reservations, restaurant reservations in both Canada and the USA when requested

Administrative Support





Manage calendars, appointments, and travel arrangements for executives

Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents

Handle correspondence, emails, prioritizing and responding as necessary

Assist the finance team with weekly cheque deposits

Travel letters

Qualifications and Competencies:

Proven experience in at least one of the following areas: administrative support, office management, or executive assistance

Bachelor’s Degree or College Diploma would be considered an asset but not required

Proficiency in office software, including Google Suite, Apple Products, Microsoft Office Suite, and calendar management tools

Experience in event planning and successful execution of events
Proactive mindset - anticipate and address potential issues before they become problems

Solid problem-solving skills and ability to think critically

Demonstrated ability to take initiative and work independently

Exceptional organization abilities with a keen eye for detail and accuracy

Strong communication skills, both written and verbal, with a professional demeanour

Ability to multitask, prioritize tasks, and adapt to changing priorities

Discretion and integrity in handling confidential information and sensitive matters

Resourcefulness and initiative to proactively address challenges and streamline processes

Tagged as: 13100

Essential Skills:

Computer Use

Oral Communication

Problem Solving

Working with Others

Soft Skills:

Adaptability

Attention to Detail

Effective Communication

Organization

Hard Skills:

Administrative Support

Office Coordination

Planning

Digital Skills:

Email

Google Chrome

Google Drive

Slack

Languages:

English

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📌 Executive Assistant / Office Manager (Prince Edward Island)
🏢 SpryPoint Services
📍 Prince Edward Island