At Zubic Law, we believe every real estate transaction deserves exceptional service, clear communication, and a team that genuinely cares. We provide real estate legal services across Ontario and Alberta, working closely with clients, mortgage brokers, lenders, and real estate professionals to make every closing as smooth and stress-free as possible.

As our Ontario practice continues to grow, we're looking for an experienced Real Estate Clerk to join our team on a contract basis. This is a hybrid or remote opportunity based out of our Niagara Falls office.

We're looking for someone who takes pride in their work, is highly organized, enjoys working with people, and shares our commitment to delivering an outstanding client experience.

The Opportunity

You’ll support and manage Ontario residential & commercial real estate files from opening through closing, working closely with our lawyer and legal team while serving as an important point of contact for clients and industry partners.

This role is ideal for an experienced real estate clerk who is comfortable working independently, understands the Ontario real estate closing process, and enjoys being part of a collaborative team.

What You’ll Do

Manage residential real estate files from opening through closing

Handle purchases, sales, refinances, transfers, and related real estate transactions

Prepare and organize closing documentation

Communicate with clients, lenders, mortgage brokers, REALTORS®, and other professionals throughout the closing process

Review agreements, title documents, mortgage instructions, and other relevant documentation

Prepare statements of adjustments, trust documents, reporting documentation, and other closing materials

Coordinate with Teranet/Teraview, title insurers, lenders, and other closing partners

Monitor closing dates, deadlines, undertakings, and outstanding requirements





Ensure lender and transaction requirements are satisfied prior to closing

Maintain accurate and organized electronic files

Assist with electronic registrations and closing procedures

Provide timely, professional, and friendly communication to clients and referral partners

Identify potential issues early and work with the legal team to resolve them

Contribute ideas and feedback to improve our systems and processes as we continue to grow

What We’re Looking For

Previous experience as an Ontario residential real estate clerk

Strong understanding of the Ontario real estate closing process

Experience handling files independently from opening through closing

Familiarity with Teranet/Teraview and electronic registrations

Experience with purchases, sales, refinances, and title transfers

Strong organizational skills and exceptional attention to detail

Excellent written and verbal communication skills

Ability to manage multiple files and competing deadlines

A proactive, solutions-focused mindset

Comfortable working independently in a hybrid workplace

Strong computer skills and confidence using modern legal technology

Someone who takes pride in providing an exceptional client experience

A team player who is willing to jump in, help where needed, and contribute to a growing practice

Contract position

Based in Niagara Falls, Ontario

Competitive compensation based on experience

Opportunity for ongoing work as our Ontario practice continues to grow

Why Join Zubic Law?

We’re building more than a law firm. We’re building trusted relationships.

At Zubic Law, we believe in supporting one another, embracing technology, improving how we work, and creating an experience that clients and referral partners remember for all the right reasons.

You’ll be joining a growing team where your work matters, your ideas are valued, and client service is at the centre of what we do.

#J-18808-Ljbffr

📌 Real Estate Law Clerk (Ontario)
🏢 Zubic Law
📍 Ontario