Quadra Industrial Group is looking for a Shop Coordinator for their machining, millwrighting and fabrication shop in Hinton. This is a full time, permanent office position working Monday-Friday 8-430pm.

Reporting to the Management team and owners, duties include, but are not limited to:

- Greet and assist all incoming customer inquiries at the front desk, phone or via email as the primary point of contact
- Open Work Orders and maintain control until they are closed and invoiced, including data entry of invoices in to Quickbooks.
- Review timesheets, update Work Orders daily, ensuring all work and materials are accounted for daily
- Prepare payroll hours for further processing
- Follow up on status of work progress to ensure it will be ready as promised.
- Advise customers of the status of work and any delays when required.
- Contact customers when additional work is required and ensure that extra work is authorized.
- Work with shop trades to provide accurate quotes on costs of work as required.
- Review Work Orders to ensure all charges are accounted for, are fair,



and that all materials and shop supplies are accounted for.
- Responsible for inventory stock monitoring, re-ordering and special orders, maintaining a Purchase Order and Inventory system.
- Schedule deliveries to and from vendors/customers
- Receive incoming shipments, including offloading manually or with a forklift (if trained)
- Process Accounts Payable, including checking packing slips to match to Purchase Orders.

Preference will be given to the following candidates:
- From the local area
- Solid planning and organizational skills
- Previous experience as a shop service writer, supervisor or accounting/business training.
- Experience in Quickbooks or similar accounting software

Job Types: Full-time, Permanent Pay: From $25.00 per hour

Benefits

- Dental care
- Extended health care
- Vision care

Education:
- Secondary School (preferred)

Experience:
- office: 2 years (required)

Work Location: In person

📌 Shop Coordinator (Cochrane)
🏢 Quadra Industrial Group
📍 Cochrane