Job Summary The Sponsorship Coordinator is an essential member of the Event Development Team at Excite Lethbridge, supporting the success of our partnership programs through event coordination, relationship management, and strategic asset delivery.

This role is all about bringing partnerships to life—whether it’s through coordinating activations at major events like Whoop-Up Days, tracking usage of partnership assets, or ensuring each sponsor's experience exceeds expectations. You’ll play a hands-on role in maintaining strong partner relationships, booking and managing partnership events, managing sponsorship inventory, and tracking asset fulfillment to ensure long-term retention and satisfaction.

Reporting directly to Manager of Event Development, you’ll help elevate Excite’s reputation as a premier destination for partner engagement and community connection.

Responsibilities

- · Sponsorship Contract Management: Review and interpret sponsorship agreements, identify all contractual deliverables, and execute approximately 100 sponsorship contracts annually. Outcome: All contractual obligations are fulfilled accurately and on time through effective planning, checklists, and coordination.
- · Deliverable Coordination and Tracking: Maintain activation trackers, monitor deadlines, and ensure sponsorship commitments are completed as outlined in agreements. Outcome: Deliverables are completed on time, and sponsor expectations are met.
- · Invoice Administration: Issue invoices in accordance with contract terms and invoice schedules. Outcome: Sponsorship revenue is billed accurately and promptly.




- · Accounts Receivable Follow-up: Track and follow up on outstanding invoices using an established process. Outcome: Improved collections and reduced overdue accounts.
- · Sponsor Retention and Growth: identify opportunities to expand sponsor relationships. Outcome: Increased sponsor satisfaction, retention, and revenue growth.
- · Sponsorship Rental Coordination: Coordinate sponsorship-related rental opportunities and associated commitments. Outcome: Rental obligations are fulfilled efficiently and contribute to positive partner experiences.
- · Partner Experience Management: Champion the sponsor experience by ensuring clear communication, responsiveness, and successful activation of all sponsorship benefits. Outcome: Strong, long-term partner relationships.
- · Cross-Department Communication and Logistics: Lead and coordinate communication across departments to ensure all deliverables, events, and activations are executed smoothly. Outcome: Seamless operations and successful sponsorship fulfillment.
- · Marketing Asset Management: Coordinate the completion and distribution of all sponsorship-related marketing materials. Outcome:



Marketing commitments are delivered accurately and on schedule.
- · KPI Development and Reporting: Develop and monitor annual KPIs related to deliverable completion, invoice compliance, activation tracking, and marketing asset fulfillment. Outcome: Measurable accountability and continuous improvement.

Qualifications

- · Grade 12 diploma required; post-secondary education in Business Administration or related field preferred.
- · Strong communication and relationship-building skills.
- · Excellent organizational and time-management abilities.
- · Detail-oriented with a strong ability to manage logistics and contractual deliverables.
- · Ability to work in a fast-paced, event-driven environment.
- · Proficiency with Microsoft Office and familiarity with CRM or asset-tracking systems is an asset.
- · Passion for creating exceptional client and partner experiences.
- · Robust systems-thinking and problem-solving capabilities.
- · Knowledge of the Lethbridge community and regional events is an asset.
- Must be legally eligible to work in Canada, sponsorship is not provided.

This role is perfect for a motivated individual eager to develop their skills in sponsorship coordination within a vibrant organization committed to community impact and partnership excellence. Join us in creating meaningful connections that make a difference! Pay: $50,000.00-$55,000.00 per year

Benefits

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Work Location: In person

📌 Sponsorship Coordinator (Lethbridge)
🏢 Excite Lethbridge
📍 Lethbridge