Strata Management Assistant

Location: Prince George, BC

We are seeking an organized, reliable Strata Management Assistant to support Licensed Strata Managers with the day-to-day administration of a busy strata portfolio.

The ideal candidate is a solid communicator who can manage competing priorities, follow through on outstanding tasks, and handle sensitive matters with professionalism and discretion.

Responsibilities

- Prepare correspondence, resident notices, newsletters, and other documents for the Strata Manager’s review.
- Assist with council meeting agendas, meeting packages, minutes, and follow-up action items.
- Support the preparation and distribution of annual and special general meeting packages.
- Coordinate contractor appointments, inspections, maintenance, and access arrangements.
- Request quotes and track outstanding work, invoices, and contractor responses.
- Respond to routine owner, resident, and contractor inquiries, referring matters requiring direction to the Strata Manager.
- Maintain organized records, including correspondence, contracts, forms, meeting documents, and maintenance information.
- Track alteration requests, resident concerns, and bylaw complaint correspondence under the Strata Manager’s direction.
- Assist with invoice administration and follow up on missing supporting documents.
- Maintain calendars, monitor deadlines, and provide updates on outstanding items.
- Assist with answering incoming phone calls,



responding to routine inquiries, taking accurate messages, and directing calls to the appropriate team member while providing professional and courteous service.

Qualifications
- Previous administrative or office experience; experience in strata management, property management, or real estate is an asset.
- Strong written and verbal communication skills, including accurate spelling, grammar, and proofreading.
- Excellent organization, attention to detail, and time-management skills.
- Proficiency with Microsoft Outlook, Word, and Excel, and confidence learning new software.
- Ability to work independently while recognizing when a matter requires guidance.
- Professional customer service skills and the ability to remain calm during difficult conversations.
- Sound judgment and discretion when handling confidential information.

About the Role This is an administrative support position working under the direction of a Licensed Strata Managers. The successful candidate will help keep communications, records, scheduling, and follow-up organized so that matters are addressed promptly and consistently.

We are looking for someone who takes initiative, asks questions when needed, and follows tasks through to completion.

Pay: From $20.00 per hour

Expected hours: No less than 20.0 per week

Benefits

- On-site parking

Work Location: In person

📌 Strata Management Assistant / Administrative Assistant (Prince George)
🏢 BCS1702 - Strata
📍 Prince George