Company Overview
As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 29,600 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.

RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut’ina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.

Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.

The Opportunity
RVS is seeking an outstanding professional for a continuing full-time (35 hours/week) Administrative Assistant II position starting immediately. The position will be located at the Education Centre in Airdrie, Alberta.

As a member of the Human Resources department, the Administrative Assistant II will perform a variety of administrative and clerical duties to support the team. The Administrative Assistant II will be an effective communicator with excellent organization, prioritization, time-management and customer service skills. A solid technology background is required for this position.

Responsibilities

Updating staff profiles in HRMS system

Assisting in completion of meeting minutes for HR Department





Meet regularly with RVS employees to receive employment documentation

Create employee contracts and complete data entry in the HRMS System

Assist the Talent Team with administrative tasks (i.e. setting up interviews, testing, etc.)

Accurately complete document management as per standard HR procedures and guidelines

Create and maintain effective workflow while handling various projects simultaneously

Complete other administrative duties efficiently while meeting assigned deadlines

Support HR operational needs as required

Education/Experience

Certificate or diploma in office management, business administration, or a related field

Two or more years’ experience in an administrative assistant role in an office environment

Previous experience with customer service in a fast-paced environment

Previous experience in an educational setting is considered an asset

Knowledge And Skills

Outstanding communication and customer service skills

Highly effective organizational and prioritization skills

Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner

Ability to successfully work in a team environment as well as independently with minimal supervision





Ability to think critically and deal with changing priorities in a fast-paced environment

Proficient in Microsoft Office Suite and web-based applications

Knowledge of HRMS is considered an asset.

Rocky View Schools Benefits

3 weeks' vacation pro-rated based on start date

11 earned days pro-rated based on start date

Hybrid (one day a week, working remotely) with Supervisor approval

Benefits Plan (extended health, dental, Wellness & Health spending account, Tax Free Savings Account, and Registered Retirement Savings Plan)

Defined Benefits Pension Plan

Professional development and training opportunities

Pre-employment Requirements

The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment

Proof of qualifications/education as required by the position including WES/IQAS evaluation documents for completed education outside of Canada

Applicants must provide a professional letter of reference, attached to the job application, from their most recent supervisor, relevant to the job prospect, written on company letterhead, signed and dated within the past 18 months; or a list of updated references of a current/recent supervisor on your application.

Rocky View Schools Human Resources

We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.

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📌 Administrative Assistant II - Human Resources Department - Education Centre (Alberta)
🏢 Rocky View Schools
📍 Alberta