Administrative assistant in the Town Clerk's Department

Full Time | Temporary (at least 12 months)

Are you passionate about making a difference every day? The Town of Brome Lake offers you the chance to put your expertise to work in a energetic and welcoming environment. Town of Brome Lake stands out for its exceptional living environment and bucolic surroundings. Come and join us!!

Town of Brome Lake is seeking an experienced individual to support the administration of its Town Clerk's Department. Under the supervision of the Director, Town Registry and Legal Affairs, the candidate will provide administrative and operational support to the department's activities and processes, including various administrative tasks and assisting with the management of the Town's archives.

Responsibilities

Participates in the implementation of a new integrated document management system (GID).

Carries out the archiving of files for the entire organization in accordance with the document management policy, classification plan and retention schedule.

Drafts, corrects, proceeds with the layout and translates certain administrative documents related, in particular, to the preparation and follow-up of council meetings and other internal committees, municipal by-laws, contracts and agreements.

Carries out any other related tasks required by her/his superior.

Qualifications

University certificate in archival science or college diploma in documentation technology,



or other relevant training

Minimum 2 years' experience in a similar position

Excellent knowledge of French and English, both spoken and written

Strong skills in the Microsoft Office suite, more specifically Outlook, Word and Excel

Mastery of Microsoft 365 collaborative tools, including OneDrive, Teams and SharePoint

Skills and Aptitudes

Ability to learn new software or work platforms

Good knowledge of document management software, such as Syged or Constellio, is an asset

Ability to communicate both verbally and in writing

Ability to identify priorities and work on multiple files simultaneously

Ability to work independently, to be highly organized and rigorous, and to take initiative

Ability to process texts, reports and documents with dexterity, speed and precision

Ability to demonstrate a high degree of confidentiality and professionalism

Versatility and flexibility

Focus on customer service and results

Impeccable work ethic

Ability to perform physical tasks in a warehouse: lift a load of approximately 35 lbs (15 kg), use a ladder

Work Schedule

35-hour work week, over a 4.5-day period

Dynamic and cooperative work environment

We thank all applicants, but only those selected for further consideration will be contacted.

The masculine gender is used without discrimination and solely to lighten the text.

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📌 Full Time | Temporary (at least 12 months) Administrative assistant in the Town Clerk's Department (Quebec City)
🏢 VILLE DE LAC-BROME
📍 Quebec City