Innovative Mechanical & Design (IMD), a Legence company
IMD is a full-service heating, cooling, plumbing and repair company offering comprehensive turnkey solutions. Our experienced team aspires to build, design, and create the resolutions you need using intelligent, creative methods that both meet and exceed industry standards. Together, we collaborate on each project to offer a "think out of the box approach" to solutions because we believe in assisting our clients with options and quality consultations.
IMD, a Legence Company, is looking for a Project Assistant who would be responsible for assisting in the planning and coordination activities concerned with the construction and maintenance of structures, facilities, and systems as they relate to our mechanical work. Tasks are to be accomplished within well-defined procedural time limits, with occasional non-routine work involved. Oversee document control and ensure open communication with Project Manager on a daily basis.
Essential Functions
High School diploma and 3-5 years construction work experience.
Manage multiple projects at various stages simultaneously.
Prioritize appropriately with good time management skills.
Process contracts and subcontracts.
Schedule meetings and prep meeting documents.
File electronically using alpha & numeric systems.
Proficient with various office equipment, including; copiers, postage machines, scanners and computers.
Advanced understanding of MS 365 to perform clerical tasks.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Responsibilities/Duties
Process Subcontract from GC/Owner
Complete Contract Review Checklist with PM.
W-9, Bonds, Insurance-Yearout (GL, WC); request Builder’s Risk from GC
OCIP documents, as needed.
IMD signature routing; signed contract to GC.
Submit Job Application for job #.
Subcontracts to IMD subcontractors
Generate and Issue Subcontract; process signature routing; issue executed:
ConsensusDocs 750 (trade) or 420 (A/E)
Subcontract Package Letter
Subcontract Attachments, including GC Flow-Down
Permits
Submit applications for State, County, City permits.
Meetings
PM Weekly: review projects’ status and logs/checklists with PM.
Project Life Cycle: Turnover, Rollout, Productivity, Kickoff, 30%, 60%,
Closeout
Schedule and print meeting documents.
Submittals - Work with Submittal Coordinator.
Maintain project folder documents to show current
Digital Bucket links
Logs/Reports
Drawings-enter drawings in Timberline and generate logs
COR and RFI-review logs and notify PM with issues.
Issues/Resolutions-review with PM weekly for updates and enter on Log.
Manpower Job Comments-review with PM on Mondays; enter on sheet.
Project Guidelines-update weekly, verify items with PM, if unsure.
Purchasing
Large Equipment ordered by Submittal Coordinator via POs/POCOs.
Rough Material ordered by Foreman/PM via Material Request form.
Miscellaneous items to be ordered by PM/Foreman/PA via POs/POCOs
Receipt/Index PO’s
PA tracks order to delivery.
If SC unable to do (out of office and is urgent), PA to assist.
If Foreman unable to do (out of office and is urgent), PA to assist.
RFIs
Request from PM/Foreman, generate in Timberline; issue to GC/Owner, track for response.
Process revisions and final; issue to Foreman, PM and Detailers.
CORs
Take-off from Estimating, generate in Timberline, PM review, issue to GC.
Notify subs, if cost impact; process revisions; track until CO received.
COs
Cross-check CO with COR values; enter in Timberline; PM sign, send to GC.
Receive executed (track until received), save in project file, notify PM.
Closeout
Assist with document closeout.
Miscellaneous
Phone back-up for PMs (out of office).
Pay Range
$23.00 - $28.00. This role is also eligible for an annual performance-based bonus. Bonus eligibility and payout are determined by role, individual performance, and company performance, and are not guaranteed.
#LI-Onsite #LI-CL1
About Legence
Legence (https://www.wearelegence.com/) (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings.
The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems - enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.
Benefits Overview
Health & Welfare
Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D;, and Employee Assistance Program
Time Off Benefits
Paid vacation, company-paid holidays, and paid sick leave
Financial Benefits
401(k) retirement savings plan
Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at
[email protected] or your dedicated recruiter with the job title and requisition number.
Employment Eligibility
Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.
Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.
Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal chance workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law
Job Details
Pay Type
Hourly
Hiring Min Rate
23 USD
Hiring Max Rate
28 USD
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📌 Project Assistant (Ontario)
🏢 IMD
📍 Ontario